MINUTES of Council post-election Meeting

27 April 2020

Held in the Council Chambers, Administration Building

45 Roderick Street, Ipswich

The meeting commenced at 2.00 pm

ATTENDANCE AT COMMENCEMENT	Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Nicole Jonic, Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann and Russell Milligan
WELCOME MESSAGE FROM THE MAYOR	Mayor Teresa Harding made the following welcome speech: I’d like to welcome and introduce your new council to you.  From my left we have the Division 1 Councillor Jacob Madsen and Councillor Sheila Ireland, Division 2 Councillor Nicole Jonic and Councillor Paul Tully, Division 3 Councillor Marnie Doyle and Councillor Andrew Fechner, Division 4 Councillor Kate Kunzelmann and Councillor Russell Milligan. To ensure health directives are followed we have had to set three tables to my right to accommodate the distancing rules. You will see that you have elected a council with a wide age spread.  You have a council of 9 councillors with councillors in their 20s, 30s, 40s, 50s, 60s and 70s. One of the councillors, Cr Andrew Fechner, is the youngest councillor in our 160 year history and I am the first female mayor of Ipswich. Eight of the nine councillors are parents and three councillors are grandparents. We have two returning councillors and seven brand new councillors, including myself, where this is their first time being an elected representative of their community.
	Our combined experiences and professions come from nursing, IT, law, accounting, business owners, stay at home parent and serving in the Army. I think you have voted in a council with very diverse backgrounds and life experiences and I know that we will work hard to do our best to represent you and include you as we lead our beautiful city. This is the first time Ipswich City Councillors are being live streamed. And I welcome and encourage residents to participate. I am very disappointed that we are not able to have members of the public at this meeting due to the health restrictions. Public participation at council meetings is an excellent democratic tool and I look forward to ensuring that this occurs as soon as the health directives allow it. As your Mayor, I need to address the fact that the previous council was dismissed, and that we had an Interim Administrator appointed to run our council. I attended the Queensland Parliament on 21 August 2018.  I heard the debate in the parliament to dismiss the previous council. All five state MPs in the Ipswich area spoke on the need to dismiss the previous council, Jo-Anne Miller former member for Bundamba, Jennifer Howard member for Ipswich, Jim Madden member for Ipswich West, Charise Mullen member for Jordan and Jon Krause member for Scenic Rim, all spoke in support of dismissing the council. When the Speaker called for a division I was there.  The bells went off, doors were locked and all 93 state MPs from across all political parties voted unanimously … they voted to dismiss the former council. I saw it with my own eyes. As your elected Mayor I will do everything in my powers to make sure your council is never disgraced on the floor of the Queensland Parliament again. At the public hearing into the then-proposed dissolution of your council, the CCC chairperson Mr Alan MacSporran QC said:

	“There has been a collapse of public confidence in that council and those councillors. That is what is being addressed here. It is not about them individually being guilty of misconduct or otherwise. It is about systemic failures collectively of good governance, and a lack of transparency and accountability across-the-board. They stand or fall, as they must, under the Local Government Act and the Constitution of Queensland as the body, the entity, collectively responsible for the good governance of that community. There has been a failure of that.” Interim administrator Greg Chemello's report VISION2020 outlined the challenges and I quote him from an ABC article: "The previous culture was one of secrecy and fiefdoms, there was a lack of respect for the law and a culture of doing deals which rippled through the organisation," he said. "Many staff had been bullied or were guilty of bullying. With some councillors determined to direct the work of officers in operational matters, there was a clear lack of respect for process and people." Let me be clear, there will be no tolerance for that same culture in your council. Our previous council lost us at least $78 million as per the McGrath Nichol’s audit report tabled in the Qld Parliament by Minister Hinchcliffe. The ABC spoke with the LGAQ president Mark Jamieson who said: "It's hard to imagine how you could lose that amount of money … it demonstrates what not to do.” We have listened to this loud and clear. Your new council has been in place for 13 days.  We have spent that time in induction training from 9am to 3 or 4pm and then doing our council day job after hours.
	We are a new council who want to serve you.  We are also human and not perfect.  In the next four years we will endeavour to make the best decisions for our community.  We will not get it right every time, but I can promise you that we will be honest with you, that we will share the information we have to hand in considering and making decisions.  Where we are told we cannot share information due to legal privilege or being commercial-in-confidence, we will push back to ensure we can share with you as much as we can while still protecting Ipswich City Council’s position in negotiations. Your new council has also arrived at a time of an unprecedented pandemic. The COVID-19 virus is like something out of a Hollywood dystopian movie. Fortunately of the 37 cases we have had in the West Moreton Region, 35 have recovered and 2 are recovering.  We have seen thousands of residents either lose their jobs or have their hours reduced dramatically.  Many business owners are suffering as they not only cut back the hours of their staff who they feel responsible for, but their business loans are usually secured by their own home, so they also face not only losing their business and livelihood but also their home. The enforced and necessary social isolation is taking its toll on people who were already dealing with mental health issues as well as people who are feeling loneliness for the first time. Our community is hurting, I feel your pain, and your council will play its part in leading our community’s recovery. This year’s budget was forecast to have a $3m surplus, this is clearly not going to happen and will be discussed in depth at our agenda item on COVID rate relief and at the financial statements. We are also using the brand new meeting procedures that were approved by the Interim Administrator in December 2019 and I would like to highlight that I would like to make some minor amendments to the meeting procedure to allow greater transparency and will allow more debate on the floor.  I will be calling for a division on every vote so it will recorded how each Councillor voted on each motion.  This is done in the state and federal parliaments so it is only fair that it is also done here. Our community here in Ipswich has incredible spirit and resilience and I know that with good leadership from your council, businesses and our community, we will come out of the other side stronger and be a city to be reckoned with.
WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY	Councillor Kate Kunzelmann
OPENING PRAYER	Mayor Teresa Harding
APOLOGIES AND LEAVE OF ABSENCE	Nil
Declarations of Interest in matters on the agenda
CONFLICT OF INTEREST COUNCILLOR SHEILA IRELAND ITEM E.1	In accordance with section 175E of the Local Government Act 2009, Councillor Sheila Ireland informed the meeting that she has, or could reasonably be taken to have, a conflict of interest in the Mayoral Minute titled Transparency and Integrity Hub. The nature of the interest is that Councillor Ireland is a former councillor who was involved in the original decision to create the businesses outlined in the report including accepting the debt. It was moved by Councillor Andrew Fechner, seconded by Councillor Kate Kunzelmann and carried that because there is no personal or financial benefit to Councillor Sheila Ireland she may participate in the meeting in relation to the matter, including by voting on the matter.
	Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding Madsen Jonic Tully Doyle Fechner Kunzelmann Milligan Councillor Ireland did not take part in the vote on the matter.
CONFLICT OF INTEREST COUNCILLOR PAUL TULLY ITEM E.1	In accordance with section 175E of the Local Government Act 2009, Councillor Paul Tully informed the meeting that he has, or could reasonably be taken to have, a conflict of interest in the Mayoral Minute titled Transparency and Integrity Hub. The nature of the interest is that Councillor Tully was a councillor in the previous council however did not receive any personal benefit and there is no financial interest currently under review that he is aware of. He further stated that he was a Director of a number of the controlled entities however received no remuneration for this role. Councillor Tully further stated that he is aware of the motion before council and if permitted to stay will not take part in the vote on the matter. It was moved by Councillor Doyle, seconded by Councillor Fechner and carried that because there is no personal or financial benefit to Councillor Paul Tully he may participate in the meeting in relation to the matter, including by voting on the matter.
	Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding                                                                                                          Madsen Ireland Jonic Doyle Fechner Kunzelmann Milligan Councillor Tully did not take part in the vote on the matter.
CONFLICT OF INTEREST COUNCILLOR RUSSELL MILLIGAN ITEM G.5	In accordance with section 175E of the Local Government Act 2009, Councillor Russell Milligan informed the meeting that he has, or could reasonably be taken to have, a conflict of interest in Item G.5 titled Nomination of a District Representative to the LGAQ Policy Executive. The nature of the interest is in relation to the proposed second option – motion B – ‘That council endorse the nomination of Lockyer Valley Regional Council Mayor, Mayor Tanya Milligan to the LGAQ Policy Executive. Councillor Milligan stated that Mayor Milligan is his former wife however we don’t have an ongoing relationship together. We have a son together who is adult and does not reside with either of us. It was moved by Councillor Kunzelmann, seconded by Councillor Doyle and carried that because there is no personal or financial benefit to Councillor Russell Milligan he may participate in the meeting in relation to the matter, including by voting on the matter.
	Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding                                                                                                          Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Councillor Milligan did not take part in the vote on the matter.

E.             Mayoral Minute:

E.1 Transparency and Integrity Hub

Moved by Mayor Teresa Harding: That Council: A.    Establish and implement the Ipswich City Council Transparency and Integrity Hub, a digital portal that enables the publication of financial data displayed as contemporary open data (intuitive, interactive, auditable and downloadable by selection) suitable for public consumption. The Transparency and Integrity Hub will enable the Underpinning Principles and Hub Deliverable and will be launched by 1 July 2020.  Underpinning Principles 1.     Adopt global best practice approach to open and transparent public sector financial management 2.     Demonstrate responsible and transparent governance and decision-making 3.     Enable data-driven decision making and rebuild public and stakeholder trust Hub Deliverable 1.     Publish as near to real-time financial data for Ipswich City Council in an open, transparent, interactive portal including, at a minimum: a.     Previous five financial years financial data including detailed project income and expenditure financial data for major projects i.e. The Smart City Program. b.     Council’s 2020-2021 Budget, once adopted; c.     Quarterly financial reporting against the budget. 2.     Publish detailed income and expenditure financial data for all current and past Council beneficial (controlled) entities enabling comparison over the previous five financial years, including: i.      Ipswich City Developments Pty Ltd (deregistered) ABN 155 142 288 ii.     Ipswich City Developments Pty Ltd (deregistered) (former name Ipswich City Developments Enterprises Pty Ltd) ABN 167 100 441 iii.    Ipswich City Enterprises Pty Ltd ABN 095 487 086 iv.    Ipswich City Enterprises Investments Pty Ltd ABN 127 862 515 v.     Ipswich City Properties Pty Ltd (in Members Voluntary Liquidation) ABN 135 760 637 vi.    Ipswich Motorsport Park Pty Ltd (deregistered) (former name Ipswich Motorsport Precinct Pty Ltd) ABN 611 160 902 3.     Publish all contracts valued $200,000 or more (excluding GST) for a rolling period of five consecutive years. New data will continue to be published monthly (in accordance with the Local Government Regulation 2012) and the information published will be improved in alignment with best practice across Queensland and Australia. The new register will include: a.     Suppliers who tendered a response b.     Person/company with whom Council has entered into the contract c.     Contract number d.     Commencement and end dates e.     Value of the contract (estimated/ maximum value) f.      Purpose of the contract/ description of goods and service procured g.     Approver/ Council decision reference (i.e. link to published minutes) 4.     Publish all Councillor related expenses, allowances and reimbursements for each month including contextual details of expenses incurred and purpose to enable benchmarking and comparison. Data will be published for the previous five financial years. Where travel costs have been absorbed by specific project costs, these should also be included. B.    Procure, through open tender, a suitable digital platform to enable the delivery of the Transparency and Integrity Hub, ensuring that the platform: ●      is intuitive and user friendly, easy to maintain, secure and auditable; ●      enables contemporary open data (intuitive, interactive, auditable and downloadable by selection); ●      is best of breed software for the task for public sector transparency; ●      creates efficiencies in financial data reporting; ●      enables visualisations and context suitable for public consumption; ●      allows data to be downloaded as CKAN OpenData; ●      produces data in machine readable format; and ●      directly integrates with Council systems and solutions for ease of use rapid adoption. C.     Bring forward a review of Council’s Open Data Policy to ensure alignment with best-practice approaches to publishing financial data. D.    Prepare a report to Council (and for public viewing) on the Smart City Program including detailed project financial data for the past five financial years and the community outcomes delivered.

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding                                                                                                 Tully

Madsen

Ireland

Jonic

Doyle

Fechner

Kunzelmann

Milligan

Councillor Tully’s abstaining vote was counted as a vote in the negative as per s260 of the Local Government Regulation 2012.

The motion was put and carried.

F.             Business Outstanding:

F.1 Correcting an administrative error with respect to the effective day of commencement of the TLPI No.2/2020	Moved by Councillor Marnie Doyle: Seconded by Councillor Andrew Fechner That for the purpose of correcting an administrative error with respect to the effective day of commencement of the TLPI No.2/2020 so that it aligns with the Minster’s approval of 18 March 2020, that the Minutes of Council’s Ordinary Meeting dated 24 March 2020 be amended by in Attachment 4, clause 4.1 deleting ”7 April 2020” and replacing it with “28 January 2020”, so it reads as follows: 4.1 In accordance with section 9(3) (a) of the Planning Act 2016 (the Planning Act) the effective day for the TLPI is 28 January 2020.
VARIATION TO MOTION	Councillor Paul Tully proposed a variation to the motion: That the word “draft” be included before the word “Minutes” where appearing in the fourth paragraph. The mover and seconder agreed to the proposed variation. That for the purpose of correcting an administrative error with respect to the effective day of commencement of the TLPI No.2/2020 so that it aligns with the Minster’s approval of 18 March 2020, that the draft Minutes of Council’s Ordinary Meeting dated 24 March 2020 be amended by in Attachment 4, clause 4.1 deleting ”7 April 2020” and replacing it with “28 January 2020”, so it reads as follows: 4.1 In accordance with section 9(3) (a) of the Planning Act 2016 (the Planning Act) the effective day for the TLPI is 28 January 2020.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.

G.            Officers' reports:

G.1 2020 Local Government Quadrennial Election Report	Moved by Councillor Russell Milligan: Seconded by Councillor Sheila Ireland That Council note the Electoral Commission of Queensland’s Notice of Election Results for the Ipswich City Council 2020 local government quadrennial elections.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.

G.2 Appointment of Deputy Mayor	Moved by Councillor Kate Kunzelmann: Seconded by Councillor Russell Milligan A. That Council resolve to appoint Councillor Marnie Doyle as Deputy Mayor. B. That Council resolve to declare vacant the office of Deputy Mayor after each twelve month period of the 2020-2024 Council term and then appoint a new Deputy Mayor from its Councillors. The office of Deputy Mayor will be declared vacant, and subsequently appointed to, in accordance with Section 165 of the Local Government Act 2009.
	Councillor Sheila Ireland foreshadowed that she would move an alternate motion - That Council resolve to appoint Councillor Nicole Jonic as Deputy Mayor, in the event that Councillor Kunzelmann’s motion is lost.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding                                      Ireland Madsen Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.

G.3 Date and Form of Future Council Meetings	Moved by Councillor Marnie Doyle: Seconded by Councillor Russell Milligan That Council determine Option 4 as outlined in the Officer’s Report for the form and schedule of future meetings of Council and Standing Committees: Option 4 That Council hold Ordinary meetings on 19 May 2020, 9 June 2020, 30 June 2020 and 21 July 2020 commencing at 9.00 am.
	Councillor Nicole Jonic foreshadowed that she would move an alternate motion - That Council determine Option 3 as outlined in the Officer’s Report for the form and schedule of future meetings of Council and Standing Committees in the event that Councillor Doyle’s motion is lost: Option 3 1. Council hold Ordinary meetings on 26 May 2020, 30 June 2020 and 28 July 2020 commencing at 9.00 am. 2. The terms of reference for the Initial Consideration Committee as shown in Attachment 2 be adopted. 3. The Initial Consideration Committee be held at 9.00 am on 19 May 2020, 23 June 2020 and 21 July 2020. 4. Future meeting beyond be confirmed. 5. Membership of the committee consists of all Councillors. 6. The Chair of the Committee is ……..
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding                                     Madsen Doyle                                          Ireland Kunzelmann                               Jonic Milligan                                        Tully                                                     Fechner The motion was put and lost.
MOTION	Moved by Councillor Nicole Jonic Seconded by Councillor Sheila Ireland That Council determine Option 3 as outlined in the Officer’s Report for the form and schedule of future meetings of Council and Standing Committees: Option 3 1. Council hold Ordinary meetings on 26 May 2020, 30 June 2020 and 28 July 2020 commencing at 9.00 am. 2. The terms of reference for the Initial Consideration Committee as shown in Attachment 2 be adopted. 3. The Initial Consideration Committee be held at 9.00 am on 19 May 2020, 23 June 2020 and 21 July 2020. 4. Future meeting beyond be confirmed. 5. Membership of the committee consists of all Councillors. 6. The Chair of the Committee is ……..
VARIATION TO MOTION	Councillor Paul Tully proposed a variation to the motion: That the name of the Initial Consideration Committee be retitled to General Purposes Committee. The mover and seconder agreed with the proposed variation. That Council determine Option 3 as outlined in the Officer’s Report for the form and schedule of future meetings of Council and Standing Committees: Option 3 1. Council hold Ordinary meetings on 26 May 2020, 30 June 2020 and 28 July 2020 commencing at 9.00 am. 2. The terms of reference for the General Purposes Committee as shown in Attachment 2 be adopted. 3. The General Purposes Committee be held at 9.00 am on 19 May 2020, 23 June 2020 and 21 July 2020. 4. Future meeting beyond be confirmed. 5. Membership of the committee consists of all Councillors.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Madsen                                     Harding Ireland                                         Doyle Jonic                                      Kunzelmann Tully                                           Milligan Fechner The motion was put and carried.
SUPPLEMENTARY MOTION	Moved by Mayor Harding Seconded Councillor Kunzelmann That the Chairperson of the General Purposes Committee be the Mayor.
	Councillor Jacob Madsen foreshadowed that he would move an alternate motion – That the Chairperson of the General Purposes Committee be rotated between the councillors.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding                                     Madsen                                             Tully Doyle                                          Ireland Kunzelmann                               Jonic Milligan                                     Fechner Councillor Tully’s abstaining vote was counted as a vote in the negative as per s260 of the Local Government Regulation 2012. The motion was put and lost.
MOTION	Moved by Councillor Jacob Madsen Seconded by Councillor Sheila Ireland That the Chairperson of the General Purposes Committee be rotated between the councillors.
VARIATION TO MOTION	Councillor Paul Tully proposed a variation to the motion That the Chairperson of the General Purposes Committee be rotated between the councillors on a monthly basis commencing with the Mayor and then following in divisional order. The mover and seconder agreed to the proposed variation.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Madsen                                     Harding Ireland                                         Doyle Jonic                                      Kunzelmann Tully                                           Milligan Fechner The motion was put and carried.

G.4 Councillor members of the Audit and Risk Management Committee	Moved by Councillor Paul Tully: Seconded by Councillor Andrew Fechner A.     That Council appoint Councillor Jonic and Councillor Doyle as the two councillor members of the Audit and Risk Management Committee. B.     That in accordance with section 8.1.2 of the Audit and Risk Management Committee Charter, detailed in Attachment 1, the two councillor members be appointed for a term of two years (until March 2022) at which time council must appoint another two members for the following two years.
VARIATION TO  MOTION	Councillor Paul Tully proposed a variation to the motion That the words until March 2022 be included at the end of paragraph A. The mover and seconder agreed to the proposed variation. A.    That Council appoint Councillor Jonic and Councillor Doyle as the two councillor members of the Audit and Risk Management Committee until March 2022. B.    That in accordance with section 8.1.2 of the Audit and Risk Management Committee Charter, detailed in Attachment 1, the two councillor members be appointed for a term of two years (until March 2022) at which time council must appoint another two members for the following two years.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.

G.5 Nomination of a District Representative to the LGAQ Policy Executive	Moved by Councillor Marnie Doyle: Seconded by Councillor Russell Milligan A.     That council nominate Councillor Kate Kunzelmann to represent District No. 2 (Western Region) on the LGAQ Policy Executive for the 2020-2024 term. B.     That the Chief Executive Officer advise the LGAQ Returning Officer of council’s nomination by Friday, 1 May 2020.
	Councillor Nicole Jonic foreshadowed that she would move an alternate motion to nominate Councillor Paul Tully to represent District No. 2 (Western Region) on the LGAQ Policy Executive for the 2020-2024 term.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding                                     Madsen                                             Tully Doyle                                          Ireland Kunzelmann                               Jonic Milligan                                     Fechner Councillor Tully’s abstaining vote was counted as a vote in the negative as per s260 of the Local Government Regulation 2012. The motion was put and lost.
MOTION	Moved by Councillor Nicole Jonic Seconded by Councillor Jacob Madsen A. That council nominate Councillor Paul Tully to represent District No. 2 (Western Region) on the LGAQ Policy Executive for the 2020-2024 term. B. That the Chief Executive Officer advise the LGAQ Returning Officer of council’s nomination by Friday, 1 May 2020.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Madsen                                     Harding Ireland                                         Doyle Jonic Tully Fechner Kunzelmann Milligan The motion was put and carried.

G.6 Appointment of the Chairperson and Deputy Chairperson of the City of Ipswich Local Disaster Management Group	Moved by Councillor Jacob Madsen: Seconded by Councillor Andrew Fechner A.    That Council appoint Mayor Teresa Harding of the City of Ipswich as the Chairperson of the City of Ipswich Local Disaster Management Group. B.    That Council appoint Councillor Kate Kunzelmann of the City of Ipswich as the Deputy Chairperson of the City of Ipswich Local Disaster Management Group.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried

G.7 Appointment of members to the Ipswich Rivers Improvement Trust	Moved by Councillor Marnie Doyle: Seconded by Councillor Sheila Ireland That Council appoint Councillor Jacob Madsen and Councillor Andrew Fechner to become members of the Ipswich Rivers Improvement Trust as per part 3 division 1 section 5(1)(a) of the River Improvement Trust Act 1940.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.

G.8 Shareholder Representative for Ipswich City Council's Controlled Entities	Moved by Councillor Paul Tully: Seconded by Councillor Sheila Ireland A.     That Council nominate Councillor Madsen to be its Shareholder Representative for Ipswich City Properties Pty Ltd (in Members Voluntary Liquidation), (A.C.N 135 760 637) and Ipswich City Enterprises Pty Ltd (A.C.N 095 487 086). B.     That Council recognise Steve Greenwood’s role as its Shareholder Representative for Ipswich City Properties Pty Ltd (in Members Voluntary Liquidation), (A.C.N 135 760 637) and Ipswich City Enterprises Pty Ltd (A.C.N 095 487 086), as being complete.
	Councillor Madsen declined the nomination to be council’s Shareholder Representative for Ipswich City Properties Pty Ltd (in Members Voluntary Liquidation), (A.C.N 135 760 637) and Ipswich City Enterprises Pty Ltd (A.C.N 095 487 086).
MOTION	Moved by Mayor Teresa Harding Seconded by Councillor Russell Milligan A. That the Chief Executive Officer nominate a member of staff to perform the role of Shareholder Representative for Ipswich City Properties Pty Ltd (in Members Voluntary Liquidation), (A.C.N 135 760 637) and Ipswich City Enterprises Pty Ltd (A.C.N 095 487 086). B. That Council recognise Steve Greenwood’s role as its Shareholder Representative for Ipswich City Properties Pty Ltd (in Members Voluntary Liquidation), (A.C.N 135 760 637) and Ipswich City Enterprises Pty Ltd (A.C.N 095 487 086), as being complete.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.

G.9 Cherish the Environment Foundation Limited - 2018-2019 Financial Statements and Final Management Report	Moved by Councillor Marnie Doyle: A.     That the 2018-2019 Financial Statements for Cherish the Environment Foundation Limited, as detailed in Attachment 1 of the report by the Principal Financial Accountant dated 21 April 2020, be received and noted. B.     That the 2018-2019 Final Management Report for Cherish the Environment Foundation Limited, as detailed in Attachment 2 of the report by the Principal Financial Accountant dated 21 April 2020, be received and noted.
MOTION TO LAY THE MATTER ON THE TABLE	Moved by Councillor Marnie Doyle: That the matter lay on the table.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.

G.10 Cherish the Environment Foundation - Council Representatives	Moved by Mayor Teresa Harding: A.     That Council nominate two Councillors to be its representatives for the Cherish the Environment Limited Board. B.     That Cherish the Environment Foundation Limited be advised of Council’s nominations as its representatives for the Cherish the Environment Limited Board.
MOTION TO LAY THE MATTER ON THE TABLE	Moved by Councillor Marnie Doyle: That the matter lay on the table.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.

G.11 Rates relief in response to COVID-19	Moved by Councillor Sheila Ireland: Seconded by Councillor Marnie Doyle That the due date for the payment of the April-June 2020 quarterly rates notice be extended from 14 May 2020 to 18 June 2020, for all ratepayers.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.

G.12 Community Donation Request - Requests Exceeding $15,000 In the 2019-2020 Financial Year	Moved by Councillor Russell Milligan: Seconded by Councillor Kate Kunzelmann That Council approve community financial support of $11,790 to Tivoli Social Enterprises Limited for the purchase of meal packaging to service an increased demand for meals prepared by the Tivoli Social Enterprises Community Kitchen and distributed to members of the community in need during the COVID-19 pandemic.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.

G.13 Delegation to CEO to enter into contract under Local Buy Contract for the supply of electricity for small contestable sites

Moved by Councillor Kate Kunzelmann: Seconded by Councillor Andrew Fechner That pursuant to section 257(1) of the Local Government Act 2009, Council delegate to the Chief Executive Officer, the authority to exercise the powers of Council under Chapter 6 (Contracting) of the Local Government Regulation 2012 in its capacity as a local government. Conditions: This delegation is subject to the following conditions: 1.       This delegation does not authorise the Chief Executive Officer to exercise the powers under the Local Government Act 2009 if the Local Government Act 2009 provides that the power must be exercised by resolution. 2.       Whenever this power is exercised, a record of the exercise shall be made in writing at the time of exercising such power, and a copy thereof shall be kept in such format as determined from time to time by the Chief Executive Officer. 3.       The recommendation in relation to the successful tender must be presented to Council at the first available meeting of Council, for Council’s noting. 4.       The Chief Executive Officer may only exercise the powers granted under this delegation in relation to Contract 14297 the Supply of Electricity for Small Contestable Sites. 5.       This delegation expires on completion of the Contract.

Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.

G.14 Delegation of Council Powers and Functions to Chief Executive Officer

Moved by Councillor Nicole Jonic: Seconded by Councillor Kate Kunzelmann A.    That Council note that during the period of Interim Administration, delegations from Council to the Chief Executive Officer were reviewed and a number of conditions that had been placed by decisions of previous Councils were removed. B.    That Council note that one of the conditions removed was a financial limit of up to $2 million on the Chief Executive Officer’s ability to take contractual action on behalf of Council, under s238 of the Local Government Regulation 2012. C.     That Council note that this report recommends that Council approve the delegation instrument from Council to the Chief Executive Officer (Attachment 1) which re-introduces the condition on the Chief Executive Officer’s ability to take contractual action on behalf of Council, up to a financial limit of $2 million (detail of the recommended change is also set out and highlighted in Attachment 2). D.    That Council note, that Council, as the elected body, will make decisions in relation to taking all future contractual action for matters over $2 million. E.     That Council resolve to delegate the powers or functions of the Ipswich City Council to the Chief Executive Officer in accordance with Delegation Instrument LGD-2020-02, as amended, (including the amended attached schedule of powers) as detailed in Attachment 1 of this report effective 21 April 2020.

Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.

G.15 Extension of Ranbury Management Group Contract, Nicholas St - Ipswich Central Project

Moved by Councillor Nicole Jonic: Seconded by Councillor Andrew Fechner A.    That Ipswich City Council (“Council”) exercise the option to extend the existing Contract with Ranbury Management Group (dated 28 April 2017) for program management services for the Nicholas Street, Ipswich Central Project, (for a further 12 month period), to 28 April 2021. B.    That Ipswich City Council pursuant to section 257 (1) (b) of the Local Government Act 2009, delegate to the Chief Executive Officer the power to negotiate and finalise the terms of the contract extension for Program Management Services with Ranbury Management Group and do any other acts necessary to implement Council’s decision.

Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.

G.16 Monthly Financial Performance Report - February 2020 and March 2020	Moved by Councillor Jacob Madsen: Seconded by Councillor Kate Kunzelmann That the report be received and the contents noted.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE                        NEGATIVE                              ABSTAINED Councillors:                          Councillors:                            Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was and put and carried.

MEETING CLOSED

The meeting closed at 3.20 pm.