MINUTES of Council Ordinary Meeting

25 February 2020

Held in the Council Chambers, Administration Building

45 Roderick Street, Ipswich

The meeting commenced at 9.00 am

ATTENDANCE AT COMMENCEMENT	Steve Greenwood (Interim Administrator)
WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY	Ipswich City Council respectfully acknowledges the Traditional Owners as custodians of the land upon which we meet. We pay our respects to their elders, past, present and emerging, as the keepers of the traditions, cultures and stories of a proud people.
OPENING PRAYER	Steve Greenwood (Interim Administrator) Let us in silence pray or reflect upon our responsibilities to the people of Ipswich. We meet today to serve our community, to use our resources wisely and well, to represent all members of our community fairly and to make decisions that promote the common good.
ATTENDANCES INCLUDING APOLOGIES AND LEAVE OF ABSENCE	Nil

Confirmation of Minutes

Confirmation of Minutes of Ordinary Meeting

The Interim Administrator of the Ipswich City Council resolves: That the Minutes of the Ordinary Meeting held on 28 January 2020 be confirmed. The motion was put and carried.

Reception and Consideration of Committee Reports

Economic Development Committee

The Interim Administrator of the Ipswich City Council resolves: That the Economic Development Committee Report No. 2020(01) of 18 February 2020 be received and adopted. The motion was put and carried.

Growth and Infrastructure Committee

The Interim Administrator of the Ipswich City Council resolves: That the Growth and Infrastructure Committee Report No. 2020(01) of 18 February 2020 be received and adopted. The motion was put and carried.

Communities Committee

The Interim Administrator of the Ipswich City Council resolves: That the Communities Committee Report No. 2020(01) of 18 February 2020 be received and adopted. The motion was put and carried.

Environment Committee

The Interim Administrator of the Ipswich City Council resolves: That the Environment Committee Report No. 2020(01) of 18 February 2020 be received and adopted, subject to an amendment to Item 2 titled Payment of Membership to Healthy Land and Water, by the deletion of the current recommendation, the insertion of a new proposed recommendation and an addendum to Item 2 outlining the justification for the payment of Council’s annual membership fees.

AMENDMENT ITEM 2

Deletion of the current recommendation as detailed below: That the Interim Administrator of Ipswich City Council resolve: That the 2019 -2020 annual membership payment to Healthy Land and Water be approved, as detailed previously in the meeting of the Environment Committee, August 2019 (Attachment 1), as an exemption under Local Government Regulation 2012, Division 3 Exceptions for medium-sized and large-sized contractual arrangements, section(s) 235 a and b. Insertion of a new recommendation as detailed below: That the Interim Administrator of Ipswich City Council resolve: A. That pursuant to s235(b) of the Local Government Regulation 2012 (Regulation) Council resolve it is satisfied under s235(b) of the Regulation that the exception referred to in s235(b) of the Regulation applies and that the monitoring of Council waterways is such a specialised arrangement that it would be impractical for Council to invite tenders or quotations. B. That Council enter into a contract (agreement) with Healthy Land and Water Ltd for the provision of Monitoring Council Waterways for a period of three (3) years. C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council and to do any other acts necessary to implement Council's decision in accordance with section 13(3) of the Local Government Act 2009. The motion was put and carried.

Governance Committee

The Interim Administrator of the Ipswich City Council resolves: That the Governance Committee Report No. 2020(01) of 18 February 2020 be received and adopted, subject to the amendment of Attachment 1 within Item 6 – Operational Plan 2019-2020 Quarter Two Performance.

AMENDMENT ITEM 6

That Attachment 1 titled 2019-2020 Operational Plan Qtr 2 Reporting be amended by on page 2 of the attachment, under the heading Deliverables 2019-2020 for the item listed as Design and deliver a collection of library pods at strategic locations throughout the city, the status of “Complete” be changed to “On Track”. The Rationale for this amendment is that while the activity for the 19/20 financial year is complete, this is part of a multi-year deployment and as the objective relates to the broader project as part of the Corporate Plan, the status should reflect against the entire project not just the financial year period. The motion was put and carried.

Officers’ Reports

Budget Amendment - December 2019

The Interim Administrator of the Ipswich City Council resolves: That the proposed amended 2019-2020 Budget and Long Term Financial Forecast, as detailed in Attachments 1, 2 and 3, to the report by the Finance Manager dated 6 February 2020, be adopted. The motion was put and carried.

Amended Meeting Procedures Policy

The Interim Administrator of the Ipswich City Council resolves: That the policy titled “Meeting Procedures”, be amended as detailed in Attachment 2. The motion was put and carried.

Report - Audit and Risk Management Committee No. 2020(01) of 12 February 2020

The Interim Administrator of the Ipswich City Council resolves: A.    That the report of the Audit and Risk Management Committee No. 2020(01) of 12 February 2020 be received and the contents noted. B.     That the Strategic Risk Register together with associated action plans be included as an agenda item for the next meeting of the Audit and Risk Management Committee. C.     That minutes from the Project Steering Committee be included as a standing agenda item on the Audit and Risk Management Committee. D.    That the minutes of the recently established ELT Risk Committee be presented to the Audit and Risk Management Committee. E.     That only exceptions to the procurement process be included in future updates to the Audit and Risk Management Committee. F.     That an ICT Strategic Implementation Status Report be included as a standing item on each Audit and Risk Management Committee. G.    That the Manager, People and Culture provide a comprehensive update on the People and Culture Branch against the strategic plan including key risks, to the next meeting of the Audit and Risk Management Committee. The motion was put and carried.

MEETING CLOSED

The meeting closed at 9.14 am