IPSWICH

CITY

COUNCIL

 

 

AGENDA

 

 

of the

 

 

Council Ordinary Meeting

 

 

 

Held in the Council Chambers

2nd floor – Council Administration Building

45 Roderick Street

IPSWICH QLD 4305

 

 

On Tuesday, 19 November 2019

At 9:00 am

 


Council

Meeting Agenda

19 November

2019

 

BUSINESS

1.           OPENING OF MEETING:

2.           WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY:

3.           OPENING PRAYER:

4.           APOLOGIES AND LEAVE OF ABSENCE:

5.           CONDOLENCES:

6.           TRIBUTES:

7.           PRESENTATION OF PETITIONS:

8.           PRESENTATIONS AND DEPUTATIONS:

9.           PUBLIC PARTICIPATION:

10.         DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA:

11.         CONFIRMATION OF MINUTES:

11.1.    Ipswich City Council - Minutes of Meeting of 28 October 2019.................... 5

12.         MAYORAL MINUTE:

13.         BUSINESS OUTSTANDING – INCLUDING CONDUCT MATTERS AND MATTERS LYING ON THE TABLE TO BE DEALT WITH:

14.         RECEPTION AND CONSIDERATION OF COMMITTEE REPORTS:

14.1.    Economic Development Committee's Report.............................................. 19

14.2.    Growth and Infrastructure Committee's Report.......................................... 23

14.3.    Communities Committee's Report............................................................... 31

14.4.    Environment Committee's Report............................................................... 35

14.5.    Governance Committee's Report................................................................. 37  

15.         OFFICERS' REPORTS:

15.1     Queensland Audit Office Final Managment Reports 2018-2019................. 45

15.2     Contract for Telecommunication Services................................................... 77

15.3     Report - Audit and Risk Management Committee No. 2019(05) of 6 November 2019...................................................................................................................... 87

16.         NOTICES OF MOTION:

17.         QUESTIONS ON NOTICE:  

--ooOOoo--


Council

Meeting Agenda

19 November

2019

 

MINUTES of Council Ordinary Meeting

28 October 2019

Held in the Council Chambers, Administration Building

45 Roderick Street, Ipswich

The meeting commenced at 9.05 am

Pursuant to section 8.4.5 of Council’s Meeting Procedures Policy, the Interim Administrator invited the Interim Management Committee being Jan Taylor, Robert Jones and Steve Greenwood to address the Council on any matters before it.

 

The Interim Administrator advised that he is bound to declare Conflict of Interests and potential Conflict of Interests and that the members of the Interim Management Committee are not legally bound, however in accordance with the Interim Management Committee Charter they will also declare Conflict of Interests and potential Conflict of Interests.

 

ATTENDANCE AT COMMENCEMENT

Greg Chemello (Interim Administrator)

INTERIM MANAGEMENT COMMITTEE
Jan Taylor, Robert Jones and Steve Greenwood

WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY

Ipswich City Council respectfully acknowledges the Traditional Owners as custodians of the land upon which we meet. We pay our respects to their elders, past, present and emerging, as the keepers of the traditions, cultures and stories of a proud people.

OPENING PRAYER

Greg Chemello (Interim Administrator)

Let us in silence pray or reflect upon our responsibilities to the people of Ipswich.

We meet today to serve our community, to use our resources wisely and well, to represent all members of our community fairly and to make decisions that promote the common good.

APOLOGIES AND LEAVE OF ABSENCE

Nil

 


 

PresentATions and Deputations

PRESENTATION

On behalf of Ipswich City Council, the Interim Administrator formerly welcomed Wil Mitchell and his family and friends to the Chambers for a special presentation.

The Interim Administrator made the following speech:

“Even though I am a relative newcomer to Ipswich, I know that Wil is an Ipswich legend and have seen his markings around the walls.  While others made their mark with ball, bat or racquet – Wil’s weapon of choice was the pen.

For over thirty years, his funny and fearless political cartoons were a staple of the Queensland Times.  Across a storied career, he caricatured politicians of all stripes - presidents, prime ministers, premiers, mayors, councillors, local MPs – and the occasional monarch.

 

None were safe from Wil’s wit. Whitlam and Fraser; Bjelke-Petersen and Hinze; Hawke and Keating; Howard and Peacock; Thatcher and Reagan. But it was his razor sharp commentary on the local political scene that really ruffled feathers and delighted some readers.

You’ll be shocked to hear that Ipswich has produced the odd colourful political character. We won’t mention names but over the years, at one time or another, most found themselves at the pointy end of Wil’s pen. 

Given my current role, I am slightly relieved that he is still not at the QT. But despite reports of threatened legal action, angry letters to the editor and random death threats; the subjects of Wil’s satirical observations seemed to have generally accepted his cartoons with good grace and humour.

Indeed, in recognition of his outstanding contribution informing and entertaining Ipswich residents, in 2002 council named a space in this building, just up the hall, the “Will Mitchell” room in his honour. There have been many changes in this building recently and that room has now been renovated.

 

Today, I am delighted to present Wil with his artwork which adorned that room, together with the door sign and the “Where there’s a Wil, there’s a Rose” wall plaque”.

 

The Interim Administrator congratulated Wil and also welcomed John Nugent, former Ipswich mayor, back to the chambers.

The Interim Administrator presented Wil with his artwork from the Wil Mitchell Room.

 

Confirmation of Minutes

 

Confirmation of Minutes of Ordinary Meeting

The Interim Administrator of the Ipswich City Council resolves:

That the Minutes of the Ordinary Meeting held on 17 September 2019 be confirmed.

The motion was put and carried.

 

Declarations of Interest in matters on the agenda

 

DECLARATIONS

The Interim Administrator declared interests in the following matters:

ECONOMIC DEVELOPMENT COMMITTEE

CONFLICT OF INTEREST –

ITEMS 6 AND 7

Item 6 titled Ipswich Central Program Report
No. 16 to 16 September 2019 and Item 7 titled Appointment of Retail Leasing Agent, Supplemental Information – Nicholas Street, Ipswich Central Project.

 

The nature of the perceived interest is that Ranbury Management Group is the primary consultant for the CBD Redevelopment and from 2008 to 2012 he was an employee and was a director and part owner of Ranbury but has no current working relationship with the company.

 

GROWTH AND INFRASTRUCTURE COMMITTEE

PROFESSIONAL AQUAINTANCES – ITEM 3

Item 3 titled 91 and 93 Raceview Street, Raceview – Material Change of Use – Shopping Centre, as through previous roles, he has professional relationships with the following individuals involved in the application for 91 and 93 Raceview Street, Raceview:

 

·    Stephen John Leigh Harrison – Fabcot Pty Ltd (Developer)

·    Michael Brian Nash – Urban Planning Services Pty Ltd (Planning Consultant)

·    Steve Dunn – Dunn Moran Landscape Architects Pty Ltd

 

The Interim Administrator advised that none of these applicants have spoken to him about this matter (Landscape Design).

 

PROFESSIONAL AQUAINTANCE –

ITEM 4

Item 4 titled 4502/2018/MCU Cleanaway Landfill Refusal, as through previous roles, he has a professional relationship with Natalie June Rayment (Director) – Wolter Consulting Group (Planning Consultant) who is involved in the application. The Interim Administrator advised that Ms Rayment had not spoken to him about this matter.

PROFESSIONAL AQUAINTANCE –

ITEM 6

Item 6 titled 197 and 213 Taylors Road, Walloon, Material Change of Use, as through previous roles, he has a professional relationship with Shane Smith (Town Planner) – LandPartners Pty Ltd (Planning Consultant) who is involved in the application for 197 and 213 Taylors Road, Walloon. The Interim Administrator advised that Mr Smith had not spoken to him about this matter.

ENVIRONMENT COMMITTEE

PROFESSIONAL AQUAINTANCE –
ITEM 1

Item 1 titled Environment and Sustainability Community Grants Round 1 for 2019-2020, as through previous roles, he has a professional relationship with James McKnoulty (Director) -  Queensland Trust for Nature (Applicant) who applied for an Environment and Sustainability Community Grant. The Interim Administrator advised that Mr McKnoulty had not spoken to him about this matter.

 

OFFICER’S REPORT – TENDER CONSIDERATION PLAN –

DEVELOPMENT OF RETAIL ASSETS IPSWICH CENTRAL

CONFLICT OF INTEREST

Officer’s Report titled Tender Consideration Plan – Development of Retail Assets Ipswich Central.

 

The nature of the perceived interest is that Ranbury Management Group is the primary consultant for the CBD Redevelopment and from 2008 to 2012 he was an employee and was a director and part owner of Ranbury but has no current working relationship with the company.

 

OFFICER’S REPORT – PROJECT MANAGEMENT SERVICES –

NICHOLAS STREET IPSWICH CENTRAL PROJECT

REAL CONFLICT OF INTEREST

Officer’s Report titled Project Management Services – Nicholas Street Ipswich Central Project.

 

The nature of the interest is that Ranbury Management Group is the primary consultant for the CBD Redevelopment and from 2008 to 2012 he was an employee and was a director and part owner of Ranbury but has no current working relationship with the company.

 

However because this is a proposed variation to the contract with Ranbury Management Group and the Interim Administrator was a previous employee and Director of the group he would resolve to delegate the assessment and decision of the matter to the CEO.

 

OFFICER’S REPORT – RETAIL PROPERTY STRATEGY IPSWICH CENTRAL

 

CONFLICT OF INTEREST

Officer’s Report titled Retail Property Strategy Ipswich Central.

 

The nature of the perceived interest is that Ranbury Management Group is the primary consultant for the CBD Redevelopment and from 2008 to 2012 he was an employee and was a director and part owner of Ranbury but has no current working relationship with the company.

 

Reception and Consideration of Committee Reports

 

Economic Development Committee

The Interim Administrator of the Ipswich City Council resolves:

That the Economic Development Committee Report No. 2019(10) of 22 October 2019 be received and adopted.

CONFLICT OF INTEREST ITEMS 6 AND 7

The Interim Administrator informed the meeting that he has, or could reasonably be taken to have a perceived conflict of interest in Item 6 titled Ipswich Central Program Report
No. 16 to 16 September 2019 and Item 7 titled Appointment of Retail Leasing Agent, Supplemental Information – Nicholas Street, Ipswich Central Project.

 

The nature of the perceived interest is that Ranbury Management Group is the primary consultant for the CBD Redevelopment and from 2008 to 2012 he was an employee and was a director and part owner of Ranbury but has no current working relationship with the company.

 

The Interim Administrator confirmed that, as there is no personal or financial benefit to the Interim Administrator, he would participate in the meeting in relation to the matter.

The motion was put and carried.

DISCUSSION

The Interim Administrator noted that Items 1, 5, 6 and 7 were about the Ipswich Central redevelopment.
 

The Interim Administrator stated that Item 1 is regarding the Pilot Façade Improvement Incentive Program where council has decided to spend some ratepayers’ money on private property. It is a pilot to mirror what council is doing with its own property in Ipswich Central with some matching grants for people who own private property in surrounding areas. The Interim Administrator stated that it is a common program of other councils to upgrade CBDs and that it was a pilot to see how it works. He further stated that Council has allocated $100,000 in the pilot but that it is incumbent on this council to help the CBD redevelop as much as possible which is more than just the properties that council owns.

 

The Interim Administrator stated that Item 5 is for Nicholas Street Trading support and that this also is a valid investment by council for some marketing support into Ipswich Central.

The motion was put and carried.

 

Growth and Infrastructure Committee

The Interim Administrator of the Ipswich City Council resolves:

That the Growth and Infrastructure Committee Report No. 2019(10) of 22 October 2019 be received and adopted.

DECLARATION - PROFESSIONAL AQUAINTANCES

ITEM 3

The Interim Administrator informed the meeting that in relation to Item 3 titled 91 and 93 Raceview Street, Raceview – Material Change of Use – Shopping Centre, that through previous roles, he has  professional relationships with the following individuals involved in the application for 91 and 93 Raceview Street, Raceview:

 

·    Stephen John Leigh Harrison – Fabcot Pty Ltd (Developer)

·    Michael Brian Nash – Urban Planning Services Pty Ltd (Planning Consultant)

·    Steve Dunn – Dunn Moran Landscape Architects Pty Ltd (Landscape Design)

 

The Interim Administrator advised that none of these applicants have spoken to him about this matter.

DECLARATION - PROFESSIONAL AQUAINTANCE

ITEM 4

The Interim Administrator informed the meeting that in relation to Item 4 titled 4502/2018/MCU Cleanaway Landfill Refusal, that through previous roles, he has a professional relationship with Natalie June Rayment (Director) – Wolter Consulting Group (Planning Consultant) who is involved in the application. The Interim Administrator advised that Ms Rayment had not spoken to him about this matter.

DECLARATION – PROFESSIONAL AQUAINTANCE

ITEM 6

The Interim Administrator informed the meeting that in relation to Item 6 titled 197 and 213 Taylors Road, Walloon, Material Change of Use, that through previous roles, he has a professional relationship with Shane Smith (Town Planner) – LandPartners Pty Ltd (Planning Consultant) who is involved in the application for 197 and 213 Taylors Road, Walloon. The Interim Administrator advised that Mr Smith had not spoken to him about this matter.

DISCUSSION

The Interim Administrator stated that there were two important matters that Council was refusing and that he doesn’t take either of these decisions lightly.

 

Item 3 is a Development Application for a shopping centre that council is refusing as outlined in the last paragraph on page 21 of the council agenda which explains the reasons for the refusal but in essence it is a proposed retail centre in a medium density zone which the planning scheme specifically outlines is not appropriate for that site.

 

The Interim Administrator stated that the larger issue for the community is Item 4 which is the Cleanaway Landfill Application and that again this is a decision to refuse that application. He stated that the paragraph on page 23 of the council agenda explains this but in essence it is because the application is considered to be outside the planning scheme and outside the Temporary Local Planning Instrument (TLPI) that was specifically created to manage those applications and it was for those reasons and as outlined in the officer’s report that the decision is to not approve the application.

The motion was put and carried.

 

Communities Committee

The Interim Administrator of the Ipswich City Council resolves:

That the Communities Committee Report No. 2019(10) of 22 October 2019 be received and adopted.

The motion was put and carried.

 

Environment Committee

The Interim Administrator of the Ipswich City Council resolves:

That the Environment Committee Report No. 2019(10) of 22 October 2019 be received and adopted.

DECLARATION – PROFESSIONAL AQUAINTANCE

ITEM 1

The Interim Administrator informed the meeting that in relation to Item 1 titled Environment and Sustainability Community Grants Round 1 for 2019-2020, that through previous roles, he has a professional relationship with James McKnoulty (Director) -  Queensland Trust for Nature (Applicant) who applied for an Environment and Sustainability Community Grant. The Interim Administrator advised that Mr McKnoulty had not spoken to him about this matter.

DISCUSSION

The Interim Administrator noted that in relation to Item 5 he did ask the question in committee whether the waste software tender could be extended and whether the term could be changed to 3 years plus 3 years however he has since received  advice that council cannot do this under probity so it will remain as 3 years plus 1 year as per the recommendation.

The motion was put and carried.

 

Governance Committee

The Interim Administrator of the Ipswich City Council resolves:

That the Governance Committee Report No. 2019(10) of 22 October 2019 be received and adopted subject to an amendment to Item 2 titled Finalisation of Local Law Making Process.

AMENDMENT    

The amendment is for the replacement of 6 attachments as detailed below to correct some typographic errors and in relation to Local Law No. 3 (Commercial Licensing) 2013, to remove an election sign as a licence regulated activity as election signs are now minimum standard:

 

-    Attachment 2 – Local Law (Amending) Local Law No. 3 (Commercial Licensing) 2019

-    Local Law 4 – Local Law (Amending) Local Law No. 4 (Permits) 2019

-    Attachment 7 – Local Law (Amending) Local Law No. 6 (Animal Management 2019

-    Attachment 16 – Local Law No. 3 (Commercial Licensing) 2013

-    Attachment 18 – Local Law No. 4 (Permits)

-    Attachment 21 – Local Law No. 6 (Animal Management).

DISCUSSION

The Interim Administrator commented that Item 2 was in relation to the replacement of previous Local Laws with a suite of new ones and that Item 5 was the replacement of a whole suite of corporate services policies with new policies.

 

The Interim Administrator thanked all staff involved for their dedication in undertaking this reform.

The motion was put and carried.

 

Officers’ Reports

 

2018-2019 Financial Statements - Controlled Entities

The Interim Administrator of the Ipswich City Council resolves:

That the report of the Treasury Accounting Manager dated 22 October 2019 be received and the contents noted.

DISCUSSION

The Interim Administrator noted that the Companies are now effectively closed and thanked the staff involved particularly Ipswich City Properties. He stated that it took a lot of work to effectively close that company by 30 June 2019 and passed on his own and the Interim Management Committee’s appreciation.

The motion was put and carried.

 

Adoption of Ipswich City Council's 2018-2019 Annual Report

The Interim Administrator of the Ipswich City Council resolves:

That the Ipswich City Council 2018-2019 Annual Report, as detailed in Attachment A, be adopted.

DISCUSSION

The Interim Administrator passed on his gratitude to staff in putting together the report.

The motion was put and carried.

 

60 Springfield Greenbank Arterial, Springfield Central, Master Area Development Plan - Development Area 22A and 22B

The Interim Administrator of the Ipswich City Council resolves:

A.      That Council (Interim Administrator of Ipswich City Council) resolve to approve development application no. 1421/2019 subject to conditions in accordance with section 2.2.4.10 of the Springfield Structure Plan.

B.      That the General Manager – Planning and Regulatory Services be authorised to prepare conditions in accordance with section 2.2.4.10 of the Springfield Structure Plan.

DISCUSSION

The Interim Administrator invited the Acting General Manager – Planning and Regulatory Services to outline the key contentious outstanding issues that he and the Interim Management Committee should be aware of. The Interim Administrator stated that there he was aware that there were some issues that the Brisbane Lions AFL Club and/or Springfield City Group have asked to be changed.

The Acting General Manager – Planning and Regulatory Services advised that the core issues are regarding infrastructure delivery items in the master area development plan and the utilisation of the current infrastructure agreement or an adjusted infrastructure agreement for these items rather than the planning scheme. He stated that discussions have commenced with the developer which was one of the benefits of delaying the report and sending it straight to the council meeting and that there has now been some agreement that this is the appropriate mechanism.

 

The Interim Administrator confirmed that in essence Council is  saying don’t use a planning instrument for an Infrastructure Agreement solution.

 

The Acting General Manager – Planning and Regulatory Services also stated that in respect to access from the Springfield Greenbank Arterial, the developer and Brisbane Lions have requested access off Springfield Greenbank Arterial. He stated that there are some technical issues particularly with transport and traffic in doing this and that the initial recommendation from Council’s transport engineers was not to provide for that access point.  However, the recommendation was to leave it open for further negotiation and permit it as a limited access point to potentially allow access given the unique nature of the proposal and that without it there would only be one access point to a premier facility. He stated that through the next phases of the application process council will go through the detail of working through what the appropriate solution is and how it can be appropriately mitigated.

 

The Interim Administrator queried if this was an issue for major events only. The Acting General Manager – Regulatory Services confirmed that it would be major events and also general operation depending on how it is run. He also outlined that  it is not a public access more of an operational access.

The motion was put and carried.

 

Tender Consideration Plan - Development of Retail Assets Ipswich Central

The Interim Administrator of the Ipswich City Council resolves:

That a Tender Consideration Plan be prepared in accordance with section 230(1)(a) of the Local Government Regulation 2012 (Qld) to confirm the best option for procurement of demolition and construction work for landlord works to the Eats, Venue, Metro A and Metro B buildings.

CONFLICT OF INTEREST

The Interim Administrator informed the meeting that he has, or could reasonably be taken to have a perceived conflict of interest in the Officer’s Report titled Tender Consideration Plan – Development of Retail Assets Ipswich Central.

 

The nature of the perceived interest is that Ranbury Management Group is the primary consultant for the CBD Redevelopment and from 2008 to 2012 he was an employee and was a director and part owner of Ranbury but has no current working relationship with the company.

 

The Interim Administrator confirmed that, as there is no personal or financial benefit to the Interim Administrator, he would participate in the meeting in relation to the matter.

DISCUSSION

The Interim Administrator stated that in essence this is a report to prepare a tender consideration plan to allow Hutchinson Builders, who are doing the core civic facilities, to perhaps be the primary construction contractor for the retail assets and that council will need to demonstrate appropriate value for money.

 

The Interim Administrator stated that this is not an approval for Hutchinson Builders to do the work but is an approval to prepare a Tender Consideration Plan to ascertain whether value for money could be demonstrated which will be the subject of a future report.

The motion was put and carried.

 

Project Management Services - Nicholas St Ipswich Central Project

The Interim Administrator of the Ipswich City Council resolves:

That in accordance with section 175(E)(6) and 257 of the Local Government Act 2009, the decision on this matter be delegated to the Chief Executive Officer.

CONFLICT OF INTEREST

The Interim Administrator informed the meeting that he has a real conflict of interest in the Officer’s Report titled Project Management Services – Nicholas Street Ipswich Central Project.

 

The nature of the interest is that Ranbury Management Group is the primary consultant for the CBD Redevelopment and from 2008 to 2012 he was an employee and was a director and part owner of Ranbury but has no current working relationship with the company.

 

The Interim Administrator stated that as this report is a proposed variation to the contract with Ranbury Management Group and that he was a previous employee and Director, he would resolve to delegate the assessment and decision of the matter to the Chief Executive Officer.

The motion was put and carried.

 

Retail Property Strategy Ipswich Central

The Interim Administrator of the Ipswich City Council resolves:

That the Recommended Development Strategy for the Nicholas Street Retail Assets as detailed in the report be adopted.

 

CONFLICT OF INTEREST

The Interim Administrator informed the meeting that he has, or could reasonably be taken to have a perceived conflict of interest in the Officer’s Report titled Retail Property Strategy Ipswich Central.

 

The nature of the perceived interest is that Ranbury Management Group is the primary consultant for the CBD Redevelopment and from 2008 to 2012 he was an employee and was a director and part owner of Ranbury but has no current working relationship with the company.

 

The Interim Administrator confirmed that, as there is no personal or financial benefit to the Interim Administrator, he would participate in the meeting in relation to the matter.

DISCUSSION

The Interim Administrator passed on his thanks to the staff and consultants for this work. He stated that this was a very big decision for council as money has now been allocated to spend on the CBD core building in terms of the administration centre, the plaza, the library and road and that this is a decision to invest further ratepayers money into the retail assets that council owns.

 

The Interim Administrator outlined that this is a decision council has to make, notwithstanding there is an argument that council shouldn’t own retail buildings, it does.

 

He stated that the market sounding that is attached to the officer’s report clearly shows a lack of confidence by the private sector in undertaking the redevelopment and that this is to be understood given the last decade of action, inaction and previous decisions by council. He stated that this was excellent market research and advice and a very pragmatic way forward.

The motion was put and carried.

 


MEETING CLOSED

The meeting closed at 9.30 am.

 

 

 


Council

Meeting Agenda

19 November

2019

 

Economic Development Committee NO. 2019(11)

 

12 November 2019

 

Report of the Economic Development Committee

 for the Council

MEMBER’S ATTENDANCE:                  Greg Chemello (Interim Administrator)

 

INTERIM MANAGEMENT

COMMITTEE ATTENDANCE:               Jan Taylor, Simone Webbe, Robert Jones, Stan Gallo and Steve Greenwood

 

Pursuant to section 8.4.5 of Council’s Meeting Procedures Policy, the Interim Administrator invited the Interim Management Committee being Jan Taylor, Simone Webbe, Robert Jones, Stan Gallo and Steve Greenwood to address the Economic Development Committee on any matters before it.

 

The Interim Administrator advised that he is bound to declare Conflict of Interests and potential Conflict of Interests and that the members of the Interim Management Committee are not legally bound, however in accordance with the Interim Management Committee Charter they will also declare Conflict of Interests and potential Conflict of Interests.

1.           Destination Development Quarterly Report

This is a report concerning the outputs and outcomes of council’s Destination Development section as part of the Community, Cultural and Economic Development department for the quarter ending September 2019.

Recommendation

That the report concerning the outputs and outcomes of council’s Destination Development section as part of the Community, Cultural and Economic Development department for the quarter ending September 2019 be received and the contents noted.

The General Manager (Community, Cultural and Economic Development) informed the committee that Council was the recipient of two recent awards:

·    LGx Awards for Excellence in Local Government Communications for Best creative communication campaign; and

·    Queensland Tourism Awards – The Richard Power Award for Destination Marketing – Bronze award for Discover Ipswich – Humans Wanted Campaign.

The Interim Administrator congratulated the Tourism and Marketing teams for a job well done. 

 

 

2.           City of Ipswich Business Visit to Japan and Taiwan

This is a report concerning the proposed Ipswich City Council business mission to Japan and Taiwan from 28 November to 6 December (inclusive of travel) as an update to the previously endorsed report of April 2019 concerning the Japan mission.

The delegation members are:

·     ICC Chief Executive Officer – David Farmer

·     ICC General Manager Community, Cultural and Economic Development – Ben Pole

The proposed Taiwan extension for four (4) days of qualified business and trade related meetings will incur additional costs estimated to be between $6,500 and $7,500 from the originally estimated costs of the Japan mission being approximately $10,000.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the proposed business mission to Nerima and Tokyo (Japan) and Nantou, Hsinchu and Taipei (Taiwan) as an extension to the previously endorsed Japan mission, be endorsed. 

 

The General Manager (Community, Cultural and Economic Development) stated that he had provided an additional identified risk to the members of the Interim Management Committee last week for their information.

The Interim Administrator reiterated the comments he has made previously regarding his views about Sister City Relationships and that he didn’t feel it was his position as Interim Administrator to make any comment in relation to the appropriateness or the value of the Sister City Relationship. He further stated that it was not his position to refuse an invitation to attend the event after 25 years of Sister City Relationships and that it was very appropriate that Ipswich honours its relationship with Nerima and continues to do so.

Steve Greenwood from the Interim Management Committee stated that it would be good practice for Council to demonstrate how it will be engaging in Sister City Relationships and that when travelling overseas to clearly identify the perception risks associated with this. He further stated that it was important to identify all risks and put in place a process for managing the risks proactively and that this was an opportunity to make the process fully transparent by outlining why the trip is important and the benefits to the community.

 

Stan Gallo from the Interim Management Committee stated that in relation to generating reportable outcomes it would be a good idea to publish a report on council’s website explaining the value and benefits of the trip.

 

Steve Greenwood also queried if Council would be providing a briefing to anyone in the State Government and that ministers on trade missions develop a range of media to outline where they are going, what they have achieved and who they have met which is a very transparent process.

 

The Interim Administrator stated that while overseas it would be good to produce media releases on outcomes being achieved each day.

 

The General Manager (Community, Cultural and Economic Development) advised that he was happy to develop a proactive engagement and media plan that would form the template for this type of activity moving forward which would include pre and post event information as well as engagement throughout the activity.

 

Rob Jones queried if there were any specific issues that had been identified that council would like an outcome from.

 

The General Manager (Community, Cultural and Economic Development) advised that the highest priority is international students as he believes there is an opportunity to grow in this space. He also advised that in the smart city space, even though Ipswich had made a fair amount of progress in previous years, there was still a number of reasonably significant smart city programs to investigate. Waste and Resource recovery is also something that had been identified.

 

3.           Event Attraction Opportunity - 2022 Queensland Netball State Age Championships

This is a report concerning an approach made by Netball Queensland to council to financially support the hosting of the Queensland State Age Championships in Ipswich in June 2022. 

Council has been requested to provide a hosting fee of $50,000 ex GST. 

A return on investment assessment has been undertaken and it is recommended council offer a lower hosting fee of $35,000 ex GST along with in-kind support to offset event delivery costs to be incurred by Netball Queensland.

Should council proceed, in addition to securing the event for Ipswich and the associated economic return, community benefit and media coverage generated, council will be acknowledged as a sponsor of the event and will receive commensurate benefits.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

 

That Netball Queensland receive the following support in the 2021-2022 financial year:

-     $35,000 ex GST hosting fee

-     In-kind support through the provision of rubbish bins and waste removal to the local host club, Ipswich Netball – estimated value $6,200 ex GST.

 

 

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 8.30 am.

The meeting closed at 8.47 am.

 

 

 

 


Council

Meeting Agenda

19 November

2019

 

Growth and Infrastructure Committee NO. 2019(11)

 

12 November 2019

 

Report of the Growth and Infrastructure Committee

 for the Council

MEMBER’S ATTENDANCE:                  Greg Chemello (Interim Administrator)

 

INTERIM MANAGEMENT

COMMITTEE ATTENDANCE:               Jan Taylor, Simone Webbe, Robert Jones, Stan Gallo and Steve Greenwood

Pursuant to section 8.4.5 of Council’s Meeting Procedures Policy, the Interim Administrator invited the Interim Management Committee being Jan Taylor, Simone Webbe, Robert Jones, Stan Gallo and Steve Greenwood to address the Growth and Infrastructure Committee on any matters before it.

The Interim Administrator advised that he is bound to declare Conflict of Interests and potential Conflict of Interests and that the members of the Interim Management Committee are not legally bound, however in accordance with the Interim Management Committee Charter they will also declare Conflict of Interests and potential Conflict of Interests.

 

1.           Long Term Infrastructure Strategy, Framework and Asset Management Plans

This is a report concerning the adoption of the long term Infrastructure Strategy, Framework and Asset Management Plans for the Roads and Transport, Parks and Recreation, Buildings and Facilities and Drainage and Flood Mitigation asset classes.  One of the deliverables of Transformation Project 4 (Develop a Leading Practice Asset Management Framework) was to develop the long term Strategy Framework and Asset Management Plans for Council’s infrastructure assets. 

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

To adopt the following documents:

Asset Management Strategy

Asset Management Framework

Drainage and Flood Mitigation Asset Management Plan

Parks and Recreation Asset Management Plan

Buildings and Facilities Asset Management Plan

Roads and Transport Asset Management Plan

The Interim Administrator stated that the costs involved with the challenge in the rehabilitation of Council buildings that have returned a condition assessment of poor or very poor, should not be underestimated.

 

The Interim Administrator also stated that due to the amount of enquiries he was receiving in relation to the construction of footpaths, he had asked the Infrastructure and Environment Department to prepare an indicative costing estimate of constructing a footpath on one side of every street in the urban areas of the city that currently lack a footpath. He informed the committee that the cost would be in the vicinity of $250 million, representing almost 25% of the total roads and transport capital expenditure over the next decade.

 

Rob Jones from the Interim Management Committee queried whether the four asset management plans covered all the areas that should be covered in terms of council asset management planning.

 

The Manager, Infrastructure Strategy stated that historically these are the asset management plans that council has. The Chief Executive Officer stated that four asset management plans would cover 95% of council’s assets.

 

Rob Jones queried how the recommendations stated in the Executive Summary are captured in the planning process.

 

The General Manager (Infrastructure and Environment) advised that the critical point was to develop the framework and that strategy and asset management plans would follow from that. He stated that he envisaged that these would be continually reviewed and the goal was to get to the same level as transport planning (which is more advanced) with all other asset types. 

 

Rob Jones queried the maturity analysis and the fact that it is now 10 years old and that this would also need to be included in the review.

 

 

2.           City of Ipswich Parking Pricing Strategy

This is a report concerning the development of the City of Ipswich Parking Pricing Strategy (the Strategy), a key deliverable of iGO – The City of Ipswich Transport Plan. The Strategy has been prepared to provide guidance for decision-making on parking management in the City of Ipswich, including the management of time restrictions and priced parking.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A.           That council undertake a community and stakeholder engagement in relation to the draft City of Ipswich Parking Pricing Strategy, for the feedback to be considered in the finalisation of the Strategy prior to submission to the February/March 2020 Growth and Infrastructure Committee.

 

 B.          That the Interim Administrator, Chief Executive Officer and General Managers note the recommendations of the City of Ipswich Parking Pricing Strategy.

C.           That Council officers, as delegated by the Chief Executive Officer, be authorised to commence implementing the draft City of Ipswich Parking Pricing Strategy, subject to the outcomes of the community and stakeholder engagement strategy consultation.

D.           That Council officers, as delegated by the Chief Executive Officer, be authorised to commence investigations into the alternative use of parking revenue for the purpose of sustainable transport initiatives as a recommendation contained within the City of Ipswich Parking Pricing Strategy.

 

The Interim Administrator queried the community engagement in relation to this process and that he felt community engagement should occur prior to adopting the strategy.

 

The Manager, Infrastructure Strategy advised that Attachment 2 of the report is a summary version titled City of Ipswich Parking Pricing Strategy Implementation Guideline for Activity  Centres which could be used as part of the engagement tool.

 

The Interim Administrator asked the Interim Management Committee for their thoughts on the suggestion of community engagement. The Interim Management Committee supported the suggestion.

 

The Interim Administrator suggested that as well as the broader Ipswich community, the engagement include council’s community reference groups and the CBD business traders reference groups.

 

3.           Development Application Recommendation - 639 Redbank Plains Road, Redbank Plains,  4122/2018/CA, Material Change of Use for a Preliminary Approval including a variation request to vary the effect of the Ipswich Planning Scheme and Reconfiguring a Lot

This is a report concerning an application that seeks a combined approval for a Material Change of Use for Preliminary Approval including a Variation Request to vary the effect of the Ipswich Planning Scheme in accordance with section 50(3) of the Planning Act 2016 {in accordance with the Land Use/Precinct Plan (Large Lot Residential to Residential Low Density (RL2), Recreation and Conservation Zone)}, Reconfiguring a Lot - One (1) lot into two hundred and sixty-three (263) residential lots plus conservation, open space, drainage and roads over nine (9) stages and Carrying out building work not associated with a Material Change of Use (Relocation of a Schedule 2 listed dwelling) at 639 Redbank Plains Road, Redbank Plains. 

The subject application requires review by committee and determination by full council in accordance with the Framework for Development Applications and Related Activities Policy as the development application includes a Variation Request.

The proposed development has been assessed with regard to the applicant assessment benchmarks.  The proposed development generally complies with the assessment benchmarks or can be conditioned to comply as outlined in the attached Statement of Reasons.

Recommendation

 

That the Interim Administrator of Ipswich City Council resolve:

 

A.           That Council (Interim Administrator of Ipswich City Council) resolve to approve development application no. 4122/2019/CA subject to conditions in accordance with section 60 of the Planning Act 2016.

 

B.           That the Development Assessment West Manager be authorised to prepare conditions in accordance with section 65 of the Planning Act 2016.

 

C.           That the Development Assessment West Manager be authorised to give a decision notice for the application in accordance with section 63 of the Planning Act 2016.

 

D.           That the Development Assessment West Manager be authorised to give an infrastructure charges notice for the application in accordance with section 199 of the Planning Act 2016.

 

 

4.           Proposed amendment to delegation - Exercise the Powers of Council under the Economic Development Act 2012

This is a report concerning the Instrument of Delegation and Direction from the Minister for Economic Development Queensland to Ipswich City Council and the delegation ‘Exercise the Powers of Council under the Economic Development Act 2012’. 

 

The Interim Administrator informed the meeting that he has, or could reasonably be taken to have a perceived conflict of interest in Item 4 titled Proposed Amendment to Delegation –Exercise the Powers of Council Under the Economic Development Act 2012.

 

The nature of the perceived interest is that he was formerly the General Manager of Economic Development Queensland.

 

The Interim Administrator confirmed that, as there is no personal or financial benefit to the Interim Administrator and the nature of the report being an amendment necessary because of a recent legislative amendment, he would participate in the meeting in relation to the matter.

 

 

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the delegation, ‘Exercise the Powers of Council under the Economic Development Act 2012’ from Council to the Chief Executive Officer be amended, as detailed in Attachment 3.

 

 

5.           Heritage and Monuments Advisory Committee Meeting NO. 211

This is a report concerning the minutes of the Heritage and Monuments Advisory Committee (meeting number 211) which was held on Thursday, 24 October 2019. As well as providing updates on standing items, the Committee has also recommended the nomination of a replacement representative from the Ipswich Historical Society for approval.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A.           That the minutes of the Heritage and Monuments Advisory Committee No. 211 be received and noted.

B.           That the nomination of Sally Hetherington as a replacement representative from the Ipswich Historical Society, be approved.

 

 

6.           Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning related matters including one other significant matter of dispute that the Planning and Regulatory Services Department is currently involved with.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the report be received and the contents noted.

 

The Interim Administrator advised that he had recently received a letter from Cleanaway that indicates the company would lodge an appeal in the Planning and Environment Court against council’s recent refusal of their development application.

 

 

7.           Exercise of Delegation

This is a report concerning applications that have been determined by delegated authority for the period 29 August 2019 to 31 October 2019.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the report be received and the contents noted.

 

 

8.           Review of Several School Zones Across The City

This is a report concerning the requests to implement a 40 km/h school zone for the Goodna Special School and the Hymba Yumba Indigenous Community Hub as well as a review of the existing school zone for St Augustine’s College on Augusta Parkway.

OFFICER’S Recommendation

That the Interim Administrator of Ipswich City Council resolve:

 

A.           That Council not install a 40 km/h school zone on Queen Street, Goodna in the vicinity of Goodna Special School based on an assessment of the site, as outlined in Attachment 1.

B.           That Council not install a 40 km/h school zone on Springfield Parkway, Springfield in the vicinity of Hymba Yumba Indigenous Community Hub based on an assessment of the site, as outlined in Attachment 2.

C.           That Council remove the existing 40 km/h school zone on Augusta Parkway, Augustine Heights in the vicinity of St Augustine’s College based on a reassessment of the site following recent changes to the ‘School Environment Safety Guidelines’ as outlined in the report.

 

The Interim Administrator thanked the Infrastructure and Environment Department for preparing the report and undertaking the appropriate analysis.

 

The Interim Administrator queried what the implications would be if Council did adopt a 40 km/h school zone for the Goodna Special School and Hymba Yumba Indigenous Community Hub.

 

The Manager, Infrastructure Strategy commented that it was not a question of reducing speed and causing congestion it was about safety. In terms of the manual, if there is a safety or risk involved then there shouldn’t be an issue with reducing the speed for peak times.

 

 

Steve Greenwood from the Interim Management Committee queried whether the guidelines take into account the fact that Goodna is a special school or that the Hymba Yumba  school has been built on an inappropriate site.

 

Simone Webbe from the Interim Management Committee queried that if the school community is asking for the reduced school zone and the fact that it had been elevated to federal members, why would we not consider it.

 

STATEMENT OF REASONS

 

The Interim Administrator resolved to proceed with installing a 40 km/h school zone on Queen Street, Goodna in the vicinity of Goodna Special School and on Springfield Parkway, Springfield in the vicinity of Hymba Yumba Indigenous Community Hub for the following reasons:

 

Over recent years, Council has received several requests from community members as well as MPs and the State Government to consider implementing a 40 km/h school zone along the frontage of the Goodna Special School, located along Queen Street, Goodna.

 

Some students at the Goodna Special School don’t have the same cognitive awareness as students attending other schools (i.e. students can often be unpredictable and may venture out onto the road) and due to the special needs of these students it is considered prudent and appropriate to apply the 40 km/h school zone.

 

Council has also received requests from the Principal and community members to consider implementing a 40 km/h school zone in the vicinity of Hymba Yumba Indigenous Community Hub, located along Springfield Parkway, Springfield.

 

During the development application for the Hymba Yumba Indigenous Community Hub, Council were advised that students attending the school would be arriving by bus with no predicted pedestrians walking to the school, as students would not be living in the vicinity of the school and that the school drop off and pick up activities occur within the school grounds with no significant school related pedestrian activity on Springfield Parkway.

 

It has been observed that the Hymba Yumba school is not operating as council was initially advised and that students are walking to school and that school drop off and pick-ups are occurring on Springfield Parkway which is putting both students and parents at risk.

 

The imposition of a 40 km/h school zone in the vicinity of these two schools would not appear to result in unacceptable congestion and delays to through traffic, whilst providing additional safety and security for students.

 

COMMITTEE RECOMMENDATION

That the Interim Administrator of Ipswich City Council resolve:

 

 

A.           That Council install a 40 km/h school zone on Queen Street, Goodna in the vicinity of Goodna Special School.

B.           That Council install a 40 km/h school zone on Springfield Parkway, Springfield in the vicinity of Hymba Yumba Indigenous Community Hub.

C.           That Council remove the existing 40 km/h school zone on Augusta Parkway, Augustine Heights in the vicinity of St Augustine’s College based on a reassessment of the site following recent changes to the ‘School Environment Safety Guidelines’ as outlined in the report.

 

 

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 8.55 am.

The meeting closed at 9.38 am.

 

 

 

 


Council

Meeting Agenda

19 November

2019

 

Communities Committee NO. 2019(11)

 

12 November 2019

 

Report of the Communities Committee

 for the Council

MEMBER’S ATTENDANCE:                  Greg Chemello (Interim Administrator)

 

INTERIM MANAGEMENT

COMMITTEE ATTENDANCE:               Jan Taylor, Simone Webbe, Robert Jones, Stan Gallo and Steve Greenwood

 

Pursuant to section 8.4.5 of Council’s Meeting Procedures Policy, the Interim Administrator invited the Interim Management Committee being Jan Taylor, Simone Webbe, Robert Jones, Stan Gallo and Steve Greenwood to address the Communities Committee on any matters before it.

 

The Interim Administrator advised that he is bound to declare Conflict of Interests and potential Conflict of Interests and that the members of the Interim Management Committee are not legally bound, however in accordance with the Interim Management Committee Charter they will also declare Conflict of Interests and potential Conflict of Interests.

1.           Community Donations Report

This is a report providing detail about the year to date allocation of community donations, as at 30 September 2019 (Attachment 1) and providing a summary of these community donations by recipient type (Attachment 2).

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the report be received and the contents noted.

 

 

2.           Community Donations Program - Update

This is a report concerning an update on the Community Donations Program since the Community Donations Policy was adopted by Council on 18 September 2018, following the dismissal of Councillors on 22 August 2018.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A.           That the report be received and the contents noted.

 

B.           That as an interim adjustment, pending the review currently being undertaken on the Community Donations Program by Price Waterhouse Coopers (PWC), that the criteria weightings for Community Donations be amended as detailed below:

 

1.    Alignment to Council’s Corporate Plan                                        10% to 15%

2.    Demonstrated need for the project                                              30% to 35%

3.    Expected outcomes of the proposed project                                35% to 40%

4.    Sustainability of the project beyond Council funding                   25% to 10%

The Interim Administrator queried whether the consultants reviewing the Community Donations Program would be reviewing the weighting for the criteria and if it was likely to be proposed to be amended in December.

 

The Community Grants Officer advised that the consultants PWC had been advised of their suggestions in reducing the weightings.

 

The Interim Administrator stated that he would resolve to change the weightings now pending the review.

 

 

3.           Ipswich Youth Advisory Council IYAC and the IYAC Ambassador Program

This is a report concerning the Ipswich Youth Advisory Council (IYAC) and the IYAC Ambassador Program. 

Ipswich City Council has been coordinating a youth council initiative for many years. In 2017 (as per the Council Ordinary Meeting of 27 June 2017) (Attachment 1) Council made four recommendations relating to the structure of IYAC and the IYAC Ambassador Program.

This report recommends that the 2017 council recommendations be repealed as IYAC and the IYAC Ambassador Program have evolved since that time and those recommendations are no longer suitable.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the previous decision of Council, as per Item No. 7 of the Library, Youth and Seniors Committee No. 2017(06) of 19 June 2017 and adopted at the Council Ordinary Meeting of 27 June 2017, be repealed.

The Interim Administrator invited two members of IYAC to address the committee to outline their experiences and journey through IYAC.

 

The Interim Administrator asked the two members of IYAC what council could be doing differently.  Their response was that council needs to address a platform where youth can engage with council.

The Interim Administrator requested that at the next IYAC meeting they instigate a discussion with other members around what council could be doing more or less of and advise council of the outcome.

Jan Taylor from the Interim Management Committee asked the IYAC members if there was anything that they could do to facilitate the homeless, to help them become re-engaged.  The members advised that they are trying to build a level of trust so that the homeless feel comfortable coming to them. 

Stan Gallo suggested that another question they could ask at their next meeting was “How do we formulate an approach to engage with the homeless and how can council support that?”.

Jan Taylor commented that the State Government would be interested in the work that IYAC is doing particularly the engagement with youth. It was suggested that the State Government be advised about what IYAC is achieving and that any assistance with the program would be appreciated.

The Children and Youth Development Officer advised that the Community Research Officer has undertaken research and prepared a report that monitors the aspirations of members before, during and post IYAC and that this report would be published and also sent to State members.

The Interim Administrator made comment that IYAC members may consider seeking meetings with councillors on a regular basis.

 

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.51 am.

The meeting closed at 10.13 am.

 

 

 

 


Council

Meeting Agenda

19 November

2019

 

Environment Committee NO. 2019(11)

 

12 November 2019

 

Report of the Environment Committee

 for the Council

MEMBER’S ATTENDANCE:                  Greg Chemello (Interim Administrator)

 

INTERIM MANAGEMENT

COMMITTEE ATTENDANCE:               Jan Taylor, Simone Webbe, Robert Jones, Stan Gallo and Steve Greenwood

 

Pursuant to section 8.4.5 of Council’s Meeting Procedures Policy, the Interim Administrator invited the Interim Management Committee being Jan Taylor, Simone Webbe, Robert Jones, Stan Gallo and Steve Greenwood to address the Environment Committee on any matters before it.

 

The Interim Administrator advised that he is bound to declare Conflict of Interests and potential Conflict of Interests and that the members of the Interim Management Committee are not legally bound, however in accordance with the Interim Management Committee Charter they will also declare Conflict of Interests and potential Conflict of Interests.

 

The confidential papers associated with Item 1 are confidential as they contain financial information which is commercial in confidence.

1.           Ipswich Waste Services July-September 2019 Quarterly Report

This is a report concerning the Ipswich Waste Services July – September 2019 quarterly report.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the Ipswich Waste Services July-September 2019 quarterly report be received and noted.

The Interim Administrator suggested council should commence putting some background information together around waste and recycling to inform the incoming councillors.

Steve Greenwood from the Interim Management Committee queried if it was a requirement that council run Ipswich Waste as a commercial business.  The Chief Executive Officer commented that it was an historical decision of council to run it this way and that council would need a policy decision to amend this.  The Interim Administrator noted this question could be part of the information pack presented and discussed with the incoming councillors.

 

 

 

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.22 am.

The meeting closed at 10.32 am.

 

 

 

 


Council

Meeting Agenda

19 November

2019

 

Governance Committee NO. 2019(11)

 

12 November 2019

 

Report of the Governance Committee

 for the Council

MEMBER’S ATTENDANCE:                  Greg Chemello (Interim Administrator)

 

INTERIM MANAGEMENT

COMMITTEE ATTENDANCE:               Jan Taylor, Simone Webbe, Robert Jones, Stan Gallo and Steve Greenwood

 

Pursuant to section 8.4.5 of Council’s Meeting Procedures Policy, the Interim Administrator invited the Interim Management Committee being Jan Taylor, Simone Webbe, Robert Jones, Stan Gallo and Steve Greenwood to address the Governance Committee on any matters before it.

 

The Interim Administrator advised that he is bound to declare Conflict of Interests and potential Conflict of Interests and that the members of the Interim Management Committee are not legally bound, however in accordance with the Interim Management Committee Charter they will also declare Conflict of Interests and potential Conflict of Interests.

1.           Review of Policies - Infrastructure and Environment Department

This is a report concerning a review of policies relating to Council’s management of key environmental and open space elements. This review was undertaken in accordance with Council’s Policy and Procedure Framework adopted by Council on 16 July 2019.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A.           That the policies detailed in Table 1, be repealed.

B.           That the policies detailed in Table 2, be adopted.

TABLE 1 – Policies to Repeal

Name of Policy

Adopted at Council

Attachment Number

Urban Forest Policy

13 May 2014

1

Ipswich Enviroplan Program and Levy Policy

4 December 2018

2

Desired Standards of Service for Leash Free Dog Areas

14 November 2017

3

Free Plant Policy

4 September 2012

4

Environmental Protection Policy

27 February 2018

5

Parks, Streetscapes and Open Space Irrigation Policy

15 August 2018

6

 

TABLE 2 – Policies to adopt

Name of Policy

Attachment Number

Urban Forest Policy

7

Ipswich Enviroplan Program and Levy Policy

8

Desired Standards of Service for Leash Free Dog Areas

9

 

2.           Review of Compliance and Animal Management Policies - Planning and Regulatory Services Department

This is a report concerning the policies relating to the Compliance, Health and Animal Management functions of the Planning and Regulatory Services Department undertaken in accordance with Council's Policy and Procedure Management Framework adopted by Council on 16 July 2019.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A.           That the policy detailed in Table 1, be repealed.

 

B.           That the policies detailed in Table 2, be adopted.

 

TABLE 1 – Policy to be repealed

Name of Policy          

Attachment  Number

Use of Offence Detection Cameras and Devices Policy

1

 

TABLE 2 – Policies to be adopted

Name of Policy          

Attachment Number

Animal Management Policy

2

Compliance and Enforcement Policy

3

 

3.           Review of Policies - Community, Cultural and Economic Development

This is a report concerning a review of policies relating to the functions of the Community, Cultural and Economic Development Department undertaken in accordance with council’s Policy and Procedure Management Framework adopted by Council on 16 July 2019.


Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A.           That the policies detailed in Table 1, be repealed.

B.           That the amended policies detailed in Table 2, be adopted.

C.           That the new policies detailed in Table 3, be adopted.

TABLE 1 – Policies to be repealed

Name of Policy

Adopted at Council

Attachment Number

Home Assist Operations Policy

17 August 2010

1

Home Assist Complaints, Disputes and Review of Decision Policy

24 May 2010

2

Home Assist Consumer Contributions Policy

24 May 2016

3

Home Assist Referral Policy

24 May 2010

4

 

Home Assist Lawn Maintenance Repayment Policy

 

18 November 2008

 

5

Home Assist Minor Home Maintenance Client Repayment Policy

2 July 2003

6

Home Assist Privacy and Confidentiality Policy

24 May 2010

7

Home Assist Refusal of Service Policy

17 May 2011

8

Home Assist Residential Tenancy, Rooming Accommodation and Boarding Policy

20 September 2011

9

Home Assist Secure Allocations Policy

24 May 2016

10

Cultural Policy for Ipswich Policy

21 February 2007

11

Community Facilities Policy

1 July 1988

12

W.G. Hayden Humanities Centre Operations Policy

24 May 2010

13

Community Centre Operating Model Policy

27 February 2018

14

Sport and Recreation Facility Use Management Policy

25 February 2014

15

TABLE 2 – Amended Policies

Name of Policy

Adopted at Council

Attachment Number

Customer Service Policy - Current

26 May 2015

16

Customer Service Policy - Proposed

 

17

Library Services Policy - Current

27 February 2018

18

Library Services Policy - Proposed

 

19

Ipswich Art Gallery Exhibitions Policy - Current

27 January 2005

20

Ipswich Art Gallery Exhibitions Policy - Proposed

 

21

City of Ipswich Collection Policy - Current

21 March 2014

22

Ipswich Art Gallery Collection Policy - Proposed

 

23

Volunteer Management Policy - Current

23 October 2015

24

Volunteer Management Policy - Proposed

 

25

 

 

TABLE 3 – New Policies

Name of Policy

Attachment Number

Arts and Cultural Policy

26

Communities Facilities and Operating Model Policy

27

 

4.           2020 January to March Council and Committee Meeting Calendar

This is a report concerning the meeting dates for council and committee meetings for January to March 2020.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A.           That the 2020 Council and Committee Meeting Calendar dates, as detailed in Attachment 1, be adopted.

B.           That the Chief Executive Officer be authorised to amend the 2020 Council and Committee Meeting dates if required.

C.           That in accordance with section 277(1) of the Local Government Regulation 2012, the Committee Manager co-ordinate the submission of a public notice to appear in the local newspaper in December 2019 advising of the days and times of when Council’s Ordinary Meetings and Ordinary Meetings of its Standing Committees for January to March 2020 will be held.

 

 

5.           Monthly Performance Report - September 2019

This is a report concerning Council performance for the period ending 30 September 2019, submitted in accordance with section 204 of the Local Government Regulation 2012.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the report be received and the contents noted.

 

 

6.           Queensland Audit Office Final Management Report 2018-2019

This is a report concerning the Queensland Audit Office findings and recommendations from the 2018-2019 audit of Ipswich City Council.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the 2018-2019 final management report for Ipswich City Council, as detailed in Attachment 1 of the report by the Principal Financial Accountant dated 4 November 2019, be considered by the Governance Committee and referred to the Audit and Risk Management Committee and Chief Executive Officer for follow up and implementation of the recommendations.

The Interim Administrator commented that he is pleased with the report of the Queensland Audit Office regarding closure of the council owned companies.

 

 

7.           Quote or Tender Consideration Plan: Cohga Spatial Software

This is a report concerning a Quote or Tender Consideration Plan to identify providers that have been classified as a sole or unique service provider to Council.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

 

That this matter be deferred for consideration at the next meeting.

 

 

8.           Annual Land Valuations - Effective 30 June 2020

This is a report concerning advice from the Valuer-General regarding annual valuations effective 30 June 2020 for the Ipswich local government area.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the report be received and the contents noted.

The Interim Administrator stated that he will write to the Valuer-General and challenge the decision not to undertake an annual land valuation for the Ipswich Local Government area for 2020 and request a copy of the market survey and consultation with council and local industry groups. He stated that Ipswich has some rapidly growing areas and that he thought that Ipswich would have been one of the councils that was included in the annual valuation.

 

 

 

 

 

The confidential papers associated with this matter are confidential due to the personal details of interactions with the property owners involved.

9.           Sale of Land for Overdue Rates and Charges GC 121119

This is a report by the Treasury Accounting Manager dated 23 October 2019 concerning properties that are eligible for Sale of Land for overdue rates and charges under Chapter 4 –Rates and Charges, Part 12 – Overdue Rates and Charges, Section 140 of the Local Government Regulation 2012.

As part of the ongoing property rates arrears recovery activities, properties have been identified as being eligible for sale of land for overdue rates and charges.  The total overdue rates and charges associated with these properties is currently $81,165.

All attempts to resolve this matter for these properties has been unsuccessful to date.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A.           That it is satisfied that:

      i)  There are overdue rates or charges on the properties at:

a.       11 Belleglade Avenue, BUNDAMBA  QLD  4304; and

b.       142 Equestrian Drive, YAMANTO  QLD  4305; and

c.       8 McLeod Street, BASIN POCKET  QLD  4305; and

d.       2/45 Blaxland Crescent, REDBANK PLAINS  QLD  4301; and

e.       18 Whitehill Road, NEWTOWN  QLD  4305; and

f.       12 Marcel Street, EAST IPSWICH  QLD  4305; and

g.       38 Toongarra Road, LEICHHARDT  QLD  4305; and

h.       156 Old Ipswich Road, RIVERVIEW  QLD  4303; and

i.        19 Highbury Drive, REDBANK PLAINS  QLD  4301; and

j.        39-41 Duncan Street, CHUWAR  QLD  4306; and

ii)  The liability to pay rates or charges is not subject of court proceedings; and

iii) Some or all of the overdue rates or charges have been overdue for at least 3 years.

B.           That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at 11 Belleglade Avenue, BUNDAMBA QLD 4304 (more properly described as Lot 102 on Registered Plan 98668) in accordance with the Local Government Regulation 2012, as some or all of the overdue rates or charges have been overdue for at least 3 years.

 

 

C.           That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at 142 Equestrian Drive, YAMANTO  QLD  4305 (more properly described, as Lot 178 Registered Plan 852417) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least 3 years.

D.           That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at 8 McLeod Street, BASIN POCKET  QLD  4305 (more properly described, as Lot 29  Registered Plan 126794) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least 3 years.

E.           That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at 2/45 Blaxland Crescent, REDBANK PLAINS  QLD  4301 (more properly described, as Lot 2 Survey Plan 198183) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least 3 years.

F.            That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at 18 Whitehill Road, NEWTOWN  QLD  4305 (more properly described, as Lot 18 Registered Plan 24208) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least 3 years.

G.           That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at 12 Marcel Street, EAST IPSWICH QLD 4305 (more properly described, as Lot 14 Registered Plan 80179 to depth 30.48m) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least 3 years.

H.           That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at 38 Toongarra Road, LEICHHARDT  QLD  4305 (more properly described, as Lot 2 Registered Plan 85285) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least 3 years.

I.            That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at 156 Old Ipswich Road, RIVERVIEW  QLD  4303 (more properly described, as Lot 2 Registered Plan 813070) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least 3 years.

J.            That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at, 19 Highbury Drive, REDBANK PLAINS  QLD  4301  (more properly described, as Lot 33 Registered Plan 198885) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least 3 years.

K.           That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at 39-41 Duncan Street, CHUWAR (more properly described, as Lot 85 Registered Plan 133612) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least
3 years.

 

 

The confidential papers associated with Item 10 are confidential as they include commercial-in-confidence details regarding the telecommunications company.

10.         Contract for Telecommunication Services

This is a report by the Interim Information and Communications Technology Manager concerning the contractual arrangement for Telecommunications Services for Ipswich City Council (Council).

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

 

That this matter be reconsidered at the Council Ordinary Meeting scheduled for Tuesday, 19 November 2019 together with a further report identifying other options available via Local Buy as well as the options available if council went to an open tender process.

 

 

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.38 am.

The meeting closed at 11.07 am.

 

 

 

       


Council

Meeting Agenda

19 November

2019

 

Doc ID No: A5883974

 

ITEM:            15.1

SUBJECT:      Queensland Audit Office Final Managment Reports 2018-2019

AUTHOR:      Principal Financial Accountant

DATE:            5 November 2019

 

 

Executive Summary

This is a report concerning the Queensland Audit Office findings and recommendations from the 2018-2019 audit of Ipswich City Council, Ipswich City Properties Pty Ltd, Ipswich City Enterprises Pty Ltd, Ipswich City Enterprises Investments Pty Ltd and Ipswich City Developments Pty Ltd.

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

A.           That the 2018-2019 final management report for Ipswich City Council as detailed in Attachment 1 of the report by the Principal Financial Accountant dated 5 November 2019 be received and noted.

B.           That the 2018-2019 final management report for Ipswich City Properties Pty Ltd as detailed in Attachment 2 of the report by the Principal Financial Accountant dated 5 November 2019 be received and noted.

C.           That the 2018-2019 final management report for Ipswich City Enterprises Pty Ltd and Ipswich City Enterprises Investments Pty Ltd as detailed in Attachment 3 of the report by the Principal Financial Accountant dated 5 November 2019 be received and noted.

D.           That the 2018-2019 final management report for Ipswich City Developments Pty Ltd as detailed in Attachment 4 of the report by the Principal Financial Accountant dated 5 November 2019 be received and noted.

RELATED PARTIES

There are no related parties.

Advance Ipswich Theme

Listening, leading and financial management

Purpose of Report/Background

The Queensland Audit Office (QAO) has completed its audit of Ipswich City Council, Ipswich City Properties Pty Ltd, Ipswich City Enterprises Pty Ltd, Ipswich City Enterprises Investments Pty Ltd and Ipswich City Developments Pty Ltd for the 2018-2019 financial year.  The Auditor-General has now written to the Interim Administrator providing a copy of the final management reports comprising a summary of issues formally reported to management relating to internal controls and financial reporting matters for attention.

 

Section 213 of the Local Government Regulation 2012 provides as follows:

 

(1)     This section applies if the auditor-general gives the mayor of a local government a copy of the auditor-general’s observation report about an audit of the local government’s financial statements.

(2)     An auditor-general’s observation report, about an audit of a local government’s financial statements, is a report about the audit prepared under section 54 of the Auditor-General Act 2009 that includes observations and suggestions made by the auditor-general about anything arising out of the audit.

(3)     The mayor must present a copy of the report at the next ordinary meeting of the local government.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

Australian Accounting Standards

RISK MANAGEMENT IMPLICATIONS

The QAO has raised internal control and reporting issues that require action and implementation by management to ensure effective controls, processes and procedures and continued improved governance, to minimise the risk of misstatement in the financial statements, non-compliance with policies and procedures or inappropriate use of public resources.

Financial/RESOURCE IMPLICATIONS

There are no budget implications as a result of this report.

COMMUNITY and OTHER CONSULTATION

Community consultation has not been undertaken in relation to this report. QAO’s final management reports will be of interest to the community as the reports detail observations and suggestions made by the auditor-general about anything arising out of the audit.

 

The summary of issues detailed in the final management report were also detailed in QAO’s Closing Report presented to the Audit and Risk Management Committee on the 9 October 2019 and the Governance Committee on the 12 November 2019 for their consideration and further recommendations as to follow-up action.

Conclusion

Following the annual audit of Ipswich City Council, Ipswich City Properties Pty Ltd, Ipswich City Enterprises Pty Ltd, Ipswich City Enterprises Investments Pty Ltd and Ipswich City Developments Pty Ltd’s financial statements by the Queensland Audit Office the attached final management reports are to be received and noted.

The final management reports includes observations and suggestions made by the auditor-general about anything arising out of the audit.

Attachments and Confidential Background Papers

 

1.

Ipswich City Council - Final Management Report- 2018-2019

2.

Ipswich City Properties Pty Ltd - Final Management Report - 2018-2019

3.

Ipswich City Enterprises Pty Ltd and Ipswich City Enterprises Investments Pty Ltd - Final Management Report - 2018-2019

4.

Ipswich City Developments Pty Ltd - Final Management Report - 2018-2019

 

Barbara Watson

Principal Financial Accountant

I concur with the recommendations contained in this report.

Jeffrey Keech

Finance Manager

I concur with the recommendations contained in this report.

Andrew Knight

General Manager - Corporate Services

 

“Together, we proudly enhance the quality of life for our community”


Council

Meeting Agenda

19 November

2019

Item 15.1 / Attachment 1.

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Council

Meeting Agenda

19 November

2019

Item 15.1 / Attachment 2.

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Council

Meeting Agenda

19 November

2019

Item 15.1 / Attachment 3.

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Council

Meeting Agenda

19 November

2019

Item 15.1 / Attachment 4.

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Council

Meeting Agenda

19 November

2019

 

Doc ID No: A5900448

 

ITEM:            15.2

SUBJECT:      Contract for Telecommunication Services

AUTHOR:      Business Support Manager

DATE:            14 November 2019

 

 

Executive Summary

This is a report by the Interim Information and Communications Technology Manager concerning the contractual arrangement for Telecommunications Services for Ipswich City Council (Council) which was presented at the Governance Committee Meeting on Tuesday 12 November, 2019.

At this meeting, a recommendation was made that this matter be further considered at the Council Ordinary Meeting scheduled for Tuesday, 19 November 2019, together with an additional report identifying background in due diligence, and any additional relevant information to support the recommendation.  This report includes other options considered, including an open tender process (see Attachment 1).

The recommendation below does not restrict Council to Telstra as a sole supplier for Telecommunication Services.

RECOMMENDATION

That the Interim Administrator of Ipswich City Council resolve:

A.           That Council (Interim Administrator of Ipswich City Council), in accordance with section 234 of the Local Government Regulation 2012 (exception for LGA arrangement), approve for the provision of Telecommunication Services with Telstra Corporate Limited via Local Buy Contract NPN 1.18. 

B.           That Council (Interim Administrator of Ipswich City Council) enter into a contract for the provision of Telecommunication Services via Local Buy contract NPN 1.18 with Telstra Corporate Limited for a period 3 years.

C.           That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

 

RELATED PARTIES

There were no declaration of conflicts of interest.

Advance Ipswich Theme

Listening, leading and financial management

Purpose of Report/Background

 

In September 2017, Council entered into a three (3) year contractual Business Services Arrangement (BSA) with Telstra Corporation Pty Ltd (Telstra) for Telecommunications Services, utilising Local Buy Contract BUS238-0813. 

Following contract refresh activities conducted by Local Buy in 2019, a new Telecommunication Services contract has been established under contract number NPN1.18, with an updated BSA agreement applicable to this new contract. 

Council’s current annual spend in the Telecommunications Services category is approximately $1.8 - $2 million/year covering the following services:

·    Fixed and Mobile Voice Services

·    Data Services

·    Mobile Radio Services

·    Internet Hosting Services

·    Telephony Products, and

·    Associated Professional Services

 

Benefits of a New Agreement

 

There are a number of advantages to Council entering into the revised BSA with Telstra, under the new Local Buy agreement NPN1.18, including a projected cost reduction across Opex and Capex by ~ $150,000/year.  These include:

·    Actual realised savings across the Mobile and Mobile data fleet (currently approx. 1000 services Council wide) – 10-15%

·    Increased data allowance for mobile phone and data plans, supporting an increasing mobile workforce, without incurring excess data charges.

·    Access to the Bluewater billing system included in the SIM cost per month.  Currently Council uses the TIF allowance for this subscription. Bluewater platform is an expense management and reporting tool for mobile devices, providing reporting and transparency for Council resources. This is ~ $60k/year benefit to ICC (Capex – as is an infrastructure fund). 

·    Increased data allowances across all data services, including NBN, with no associated increased cost.

·    Increased data allowance for Telstra Internet Direct (TID) services with no increased cost. 

·    Additional Intra account call cost reductions, reducing call costs to and from Council services ie. – desk phone to mobile

·    Allows Council to leverage additional innovative ICT technologies that are not available under the current contract.

·    Enables Council to access updated Telstra pricing, which will be applicable for the whole 3 years of this agreement, without the need to renew again within a shortened timeframes.

 

Ongoing benefits also include:

·    Strengthening the mutually beneficial partnership with Telstra which has enabled Council to progressively reduce its Telecommunication costs, while increasing Service volume and value to Council and Community. 

·    Telstra continue to waive a number of monthly charges relating to 1300 diversion costs and GWIP fees for mobile technologies, saving ICC $8000/month.

·    Continued best service coverage for mobile phones in the remoter areas of the municipality,

·    Towers tested under disaster conditions with coverage considered to be adequate.

·    Minimise business disruption, including business critical functions such as internet and GWIP services, and

·    Leverage best in class industry leading technology.

·    Wavering of all cancellation fees of upgrading from old pricing to new pricing.

·    Ensures Ipswich City Council is more closely aligned with the timing of the latest prices offerings by Telstra.  Updated BSA will become available July 2022.  ICC agreement will be due to expire November 2022.

·    NPN 1.18 has additional benefits not offered in previous contracts, that all updated pricing is to flow through within the contract term, and not wait for the new BSA to be signed to achieve savings.

 

Additional information was requested at the Governance Committee Meeting on Tuesday, 12 November to support the recommendation. This has been provided in the attached memorandum (Attachment 1 - additional background information for Telecommunication Services NPN 1.18).  There is some information in the memorandum that is in this report that has been included again for context and background.

Legal/Policy Basis

 

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

 

A risk analysis has been undertaken in relation to this report, with potential risks assessed identified as medium, due to the requirement for these services.  Risk is associated with the cost of the engagement, not the products, or requirement.

 

The risk of not approving the recommendation is financial only, and not a level of service or service availability.  This financial risk will increase if there is a requirement to run dual services in multiple sites, as we begin to transition to the new Library/s, while still maintaining the current site/s.

 

The risk to Council will be potentially high if there is a requirement to transition all services to a new provider from a service continuity and financial perspective.

Financial/RESOURCE IMPLICATIONS

 

There are no financial implications.  The operational costs associated with this agreement is an existing item within the ICT operational budget.

 

There is a projected savings of ~ $150,000/year by entering into the updated agreement.  This is a mixture of Opex and Capex savings.

 

Resource implications will be the ICT Business Support Manager who will oversee to ensure the correct pricing is applied and backdated to the Contract execution date.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

Conclusion

 

Council will achieve greater value for money by entering into the new 36 month BSA, leveraging new market offerings by Telstra utilising Local Buy Contract NPN1.18.  Although the current BSA does not expire until August 2020, Council will not incur any penalties and the additional service benefits can be realised immediately.

Attachments and Confidential Background Papers

 

1.

Additional background and information requested at Governance Committee of 12 November

 

 

 

CONFIDENTIAL

2.

Confirmation of No Early Termination Payments by Telstra  

3.

General Conditions of Contract for the Supply of Telecommunications Services LGA Arrangement NPN1.18 - letter for signing by the approved Delegated Authority  

4.

Mobile phone fleet account analysis with projected savings for the Mobile component of the offering  

5.

Whole Of Business Agreement between Local Buy and Telstra.  Outlines the service offerings, prices and terms and conditions  

6.

Correspondence with Legal outlining the requirements and recommendations  

 

Fiona Byrnes

Business Support Manager

I concur with the recommendations contained in this report.

Tony Welsh

Interim Information and Communications Management and Support Manager

I concur with the recommendations contained in this report.

Andrew Knight

General Manager - Corporate Services

I concur with the recommendations contained in this report.

David Farmer

Chief Executive Officer

 

“Together, we proudly enhance the quality of life for our community”


Council

Meeting Agenda

19 November

2019

Item 15.2 / Attachment 1.

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Council

Meeting Agenda

19 November

2019

 

Doc ID No: A5897680

 

ITEM:            15.3

SUBJECT:      Report - Audit and Risk Management Committee No. 2019(05) of 6 November 2019

AUTHOR:      Committee Manager

DATE:            13 November 2019

 

 

Executive Summary

This is a report concerning the report of the Audit and Risk Management Committee No. 2019(05) held on 6 November 2019 for adoption by Council.

At the meeting on 6 November 2019, it was decided that those items that the Audit and Risk Management Committee are recommending for adoption be referred to the Council Ordinary Meeting for formal adoption. An outline of those recommendations and reports is listed below.

·     Item 4 of the Audit and Risk Management Committee Report – Planned Agenda for the Audit and Risk Management Committee for 2020.

       Recommendation: That the 2020 planned agenda for the Audit and Risk Management Committee be adopted.

·     Item 5 of the Audit and Risk Management Committee Report – Asset Valuation – Land, Buildings and Infrastructure Assets

       Recommendation: That Council endorse the request for quotation process for the engagement of a qualified valuer for five (5) years to perform asset revaluation services as outlined in the report by the Principal Financial Accountant dated 30 October 2019.

·     Item 6 of the Audit and Risk Management Committee Report – Audit and Risk Management Committee Charter

       Recommendation: That the Audit and Risk Management Committee Charter as detailed in Attachment 2 be adopted.

·     Item 9 of the Audit and Risk Management Committee Report – Internal Audit Charter Review

            Recommendation: That the proposed Internal Audit Charter as detailed in Attachment 2 be adopted 

Recommendation/s

A.           That the report of the Audit and Risk Management Committee No. 2019(05) of 6 November 2019, be received and the recommendations contained therein, be adopted.

B.           That the 2020 planned agenda for the Audit and Risk Management Committee be adopted.

C.           That Council endorse the request for quotation process for the engagement of a qualified valuer for five (5) years to perform asset revaluation services as outlined in the report by the Principal Financial Accountant dated 30 October 2019.

D.           That the Audit and Risk Management Committee Charter as detailed in Attachment 2 (Attachment 1.6.2 below) of the Officer’s Report, be adopted.

E.           That the proposed Internal Audit Charter as detailed in Attachment 2 (Attachment 1.9.2 below) of the Officer’s Report, be adopted.

Advance Ipswich Theme Linkage

Listening, leading and financial management

Attachments and Confidential Background Papers

 

1.

Report of Audit and Risk Management Committee of 6 November 2019

1.1

Confirmation of previous Audit and Risk Committee Minutes of 9 October 2019 (under separate cover)  

1.2

ICT Strategy Update (under separate cover)  

1.2.1

Attachment 1 - ICT Strategy Update (under separate cover)  

1.2.2

Attachment 2 - ICT Strategy Highlights (under separate cover)  

1.3

Update on QAO Recommendations for Planning and Regulatory Services (under separate cover)  

1.4

Planned Agenda for the Audit and Risk Management Committee for 2020 (under separate cover)  

1.4.1

Attachment 1 Draft Planned dates for Audit and Risk Management Committee for 2020 (under separate cover)  

1.5

Asset Valuation - Land Buildings and Infrastructure Assets (under separate cover)  

1.5.1

Attachment 1 2020 Project Specification (under separate cover)  

1.6

Audit and Risk Management Committee Charter (under separate cover)  

1.6.1

Attachment 1 Current Audit and Risk Management Committee Charter (under separate cover)  

1.6.2

Attachment 2 Proposed Audit and Risk Management Comittee Charter - tracked changes (under separate cover)  

1.7

Insurance and Risk Update (under separate cover)  

1.8

Corporate Governance Section Performance in Legislative Compliance (under separate cover)  

1.9

Internal Audit Charter Review (under separate cover)  

1.9.1

Attachment 1 - Current Internal Audit Charter (under separate cover)  

1.9.2

Attachment 2 - Proposed Internal Audit Charter (under separate cover)  

1.10

Internal Audit Branch Activities 16 August to 29 October 2019 (under separate cover)  

1.10.1

Internal Audit Register (under separate cover)  

1.11

Summary of Recent Internal Audit Reports Issued (under separate cover)  

1.12

Overdue Recommendations as at 16 August 2019 (under separate cover)  

1.13

Queensland Audit Office Final Management Letter to Ipswich City Council (under separate cover)  

1.14

Queensland Audit Office Briefing Paper for Ipswich City Council (under separate cover)  

1.15

Business Transformation Program Update (under separate cover)  

 

 

 

CONFIDENTIAL

1.7.1

Attachment 1 to 1.7 - Insurance Claims 1 July to 30 September 2019 (under separate cover)  

1.7.2

Attachment 2 to 1.7 - LGM Insurance Claims Over $15,000 (under separate cover)  

1.8.1

Attachment 1 to 1.8 - Complaints for the quarter (under separate cover)  

1.10.2

Attachment 2 to 1.10 - Internal Audit Activity Report (under separate cover)  

1.10.3

Attachment 3 to 1.10 - Internal Audit Recommendations Implemented (under separate cover)  

1.10.4

Attachment 4 to 1.10 - External Audit Recommendations Implemented (under separate cover)  

1.11.1

Attachment 1 to 1.11 - Executive Summary of Recent Reports Issued (under separate cover)  

1.11.2

Attachment 2 to 1.11 - Audit Report No. A1819-11 (under separate cover)  

1.11.3

Attachment 3 to 1.11 - Audit Report No. A1819-12 (under separate cover)  

1.12.1

Attachment 1 to 1.12 - Recommendation Statistics and Overdue Summary (under separate cover)  

1.12.2

Attachment 2 to 1.12 - Internal Audit Recommendations overdue more than 3 months (under separate cover)  

1.12.3

Attachment 3 to 1.12 - External Audit Recommendations overdue more than 3 months (under separate cover)  

1.13.1

Attachment 1 to 1.13 - Final Management Letter (under separate cover)  

1.14.1

Attachment 1 to 1.14.1 - Briefing Paper from Queensland Audit Office (under separate cover)  

1.15.1

Attachment 1 to 1.15 - Audit and Risk Report BTP (under separate cover)  

1.15.2

Attachment 2 to 1.15 - TP5 Project Close Report (under separate cover)  

1.15.3

Attachment 3 to 1.15 - TP12 Project Close Report (under separate cover)  

1.15.4

Attachment 4 to 1.15 - TP14 Project Close Report (under separate cover)  

1.15.5

Attachment 5 to 1.15 - TP17 Project Close Report (under separate cover)  

1.15.6

Attachment 6 to 1.15 - TP18 Project Close Report (under separate cover)  

1.15.7

Attachment 7 to 1.15 - Project Closure - Actions Register (under separate cover)  

1.15.8

Attachment 8 to 1.15 - TP5 - Business Planning Framework (under separate cover)  

1.15.9

Attachment 9 to 1.15 - TP14 - Final Report to IA (under separate cover)  

1.15.10

Attachment 10 to 1.15 - TP17 ICT Strategy Report (under separate cover)  

1.15.11

Attachment 11 to 1.15 - TP17 ICT Strategy Roadmap for Delivery (under separate cover)  

1.15.12

Attachment 12 to 1.15 - TP18 Advocacy Policy (under separate cover)  

1.15.13

Attachment 13 to 1.15 - TP18 Advocacy Strategy (under separate cover)  

1.15.14

Attachment 14 to 1.15 - TP18 Priority Scoring Assessment (under separate cover)  

 

Vicki Lukritz

Committee Manager

I concur with the recommendations contained in this report.

Andrew Knight

General Manager - Corporate Services

 

“Together, we proudly enhance the quality of life for our community”


Council

Meeting Agenda

19 November

2019

Item 15.3 / Attachment 1.

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