MINUTES of Council Ordinary Meeting

20 August 2019

Held in the Council Chambers, Administration Building

45 Roderick Street, Ipswich

The meeting commenced at 9.01 am

 

Pursuant to section 13 of Council’s Local Law No 2 (Council Meetings) 2013, the Interim Administrator invited the Interim Management Committee being Jan Taylor, Simone Webbe, Steve Greenwood, Rob Jones and Stan Gallo to address Council on any matters before it.

The Interim Administrator advised that he is bound to declare Conflict of Interests and potential Conflict of Interests and that the members of the Interim Management Committee are not legally bound, however in accordance with the Interim Management Charter they will also declare Conflict of Interests and potential Conflict of Interests.

 

ATTENDANCE AT COMMENCEMENT

Greg Chemello (Interim Administrator)

INTERIM MANAGEMENT COMMITTEE

Jan Taylor, Simone Webbe, Robert Jones, Stan Gallo and Steve Greenwood

ACKNOWLEDGEMENT OF COUNTRY

Greg Chemello (Interim Administrator)

Ipswich City Council respectfully acknowledges the Traditional Owners as custodians of the land upon which we meet. We pay our respects to their elders, past, present and emerging, as the keepers of the traditions, cultures and stories of a proud people.

OPENING PRAYER

Greg Chemello (Interim Administrator)

Let us in silence pray or reflect upon our responsibilities to the people of Ipswich.

We meet today to serve our community, to use our resources wisely and well, to represent all members of our community fairly and to make decisions that promote the common good.

APOLOGIES AND LEAVE OF ABSENCE

Nil

 

 


 

Confirmation of Minutes

 

Confirmation of Minutes of Ordinary Meeting

The Interim Administrator of the Ipswich City Council resolves:

That the Minutes of the Ordinary Meeting held on 16 July 2019 be confirmed.

The motion was put and carried.

 

Confirmation of Minutes of Special Meeting

The Interim Administrator of the Ipswich City Council resolves:

That the Minutes of the Special Meeting held on 1 August 2019 be confirmed.

The motion was put and carried.

 

Reception and Consideration of Committee Reports

 

Economic Development Committee

The Interim Administrator of the Ipswich City Council resolves:

That the Economic Development Committee Report
No. 2019(08) of 13 August 2019 be received and adopted.

CONFLICT OF INTEREST ITEM 3

 

The Interim Administrator informed the meeting that he has, or could reasonably be taken to have a perceived conflict of interest in Item 3 titled Ipswich Central Program Report No. 14 to 16 July 2019.

 

The nature of the perceived interest is that he worked with Ranbury Management Group from 2008 to 2012 who are now one of the current program management partners.

 

The Interim Administrator confirmed that, as there is no personal or financial benefit to the Interim Administrator, he would participate in the meeting in relation to the matter.

The motion was put and carried.

DISCUSSION

The Interim Administrator made comment in relation to the sponsorship process for the Community Christmas Carols stating that it was an excellent innovation by council to do multi-year partnership agreements with some long standing events in the city that don’t really suit a one off grants program. The Interim Administrator thanked staff who worked on this process.

 

Growth and Infrastructure Committee

The Interim Administrator of the Ipswich City Council resolves:

That the Growth and Infrastructure Committee Report
No. 2019(08) of 13 August 2019 be received and adopted.

 

CONFLICT OF INTEREST ITEM 1

The Interim Administrator informed the meeting that he has, or could reasonably be taken to have a perceived conflict of interest in Item 1 titled 1 Union Place Mall, Ipswich – Minor Change – Material Change of Use Business Use and Community Use (Office Tower).

 

The nature of the perceived interest is that he worked with Ranbury Management Group from 2008 to 2012 who are now one of the current program management partners.

 

The Interim Administrator confirmed that, as there is no personal or financial benefit to the Interim Administrator, he would participate in the meeting in relation to the matter.

 

CONFLICT OF INTEREST ITEM 4

The Interim Administrator informed the meeting that he has, or could reasonably be taken to have a perceived conflict of interest in Item 4 titled 23, 25 and 27 Ipswich City Mall, Ipswich – Minor Change – Material Change of Use – Business Use (Café, Restaurant and/or Hotel) and Community Use (Library and Visitor Information Centre).

 

The nature of the perceived interest is that he worked with Ranbury Management Group from 2008 to 2012 who are now one of the current program management partners..

 

The Interim Administrator confirmed that, as there is no personal or financial benefit to the Interim Administrator, he would participate in the meeting in relation to the matter.

The motion was put and carried.

 

Communities Committee

The Interim Administrator of the Ipswich City Council resolves:

That the Communities Committee Report No. 2019(08) of
13 August 2019 be received and adopted.

The motion was put and carried.

 

Environment Committee

The Interim Administrator of the Ipswich City Council resolves:

That the Environment Committee Report No. 2019(08) of
13 August 2019 be received and adopted.

 

CONFLICT OF INTEREST ITEM 2

The Interim Administrator informed the meeting that he has, or could reasonably be taken to have a perceived conflict of interest in Item 2 titled Land for Wildlife SEQ Steering Committee Update.

The nature of the perceived interest is that the Interim Administrator is a member of Land for Wildlife through a property he owns in the Southern Downs.

 

The Interim Administrator confirmed that, as there is no personal or financial benefit to the Interim Administrator, he would participate in the meeting in relation to the matter.

The motion was put and carried.

 

Governance Committee

The Interim Administrator of the Ipswich City Council resolves:

That the Governance Committee Report No. 2019(08) of
13 August 2019 be received and adopted.

The motion was put and carried.

 

Officer’s Report

 

 

The confidential papers associated with this officer’s report are confidential as the information contains financial information related to the commissioning of a public art strategy.

Expression of Interest for Public Art Strategy Nicholas Street - Ipswich Central

The Interim Administrator of the Ipswich City Council resolves:

A.          That, under section 228(3)(a) of the Local Government Regulation 2012, Council (Interim Administrator of Ipswich City Council) resolve that it is satisfied that the calling of Expressions of Interest under section 228(5) of the Local Government Regulation 2012, as detailed in the report by the Project Manager dated 15 August 2019, is in the public interest for the following reason:

1.     It will allow Council to identify potential providers who are serious contenders for the provision of the Primary Artwork of the Nicholas Street – Ipswich Central Public Art Plan without putting all contenders to the expense of preparing a full tender response in the initial stages.

B.          That Council (Interim Administrator of Ipswich City Council) resolve to invite Expressions of Interest under section 228(5) of the Local Government Regulation 2012, as detailed in the report by the Project Manager dated 15 August 2019, for the provision of the Primary Artwork of the Nicholas Street – Ipswich Central Public Art Plan.

CONFLICT OF INTEREST

The Interim Administrator informed the meeting that he has, or could reasonably be taken to have a perceived conflict of interest in the officer’s report titled Expression of Interest for Public Art Strategy Nicholas Street Ipswich Central.

 

The nature of the perceived interest is that he worked with Ranbury Management Group from 2008 to 2012 who are now one of the current program management partners.

 

The Interim Administrator confirmed that, as there is no personal or financial benefit to the Interim Administrator, he would participate in the meeting in relation to the matter.

 

DISCUSSION

The Interim Administrator stated that the assessment process for artwork is a panel of three people and that the following comments were not a criticism of these three people but more about getting broader community input on the panel.

 

The Interim Administrator asked the Interim Management Committee for their thoughts about the possibility and the probity of getting some community representatives on the assessment process, particularly from the arts community of Ipswich. He stated that he appreciates the issues about who would be selected on the committee as opposed to who would want to do the artwork.

 

The Interim Administrator asked the General Manager – Community, Cultural and Economic Development (Ben Pole) for his thoughts about how to get broader involvement by  representatives of the arts community in the assessment of shortlisting process.

 

The General Manager stated that it is possible but also problematic in terms of how we call for people to express their interest and how we select people for the role.

 

The Interim Administrator asked if there was a chair or president of peak bodies that could be called upon, or that the peak body be called upon to nominate a representative.

 

The General Manager advised that there are a variety of community based arts and cultural groups in and around Ipswich. He also advised that there are other bodies such as more regional advisory groups like RADF (Regional Arts Development Fund) that council work with and that through these groups nominations could be called.

 

The General Manager clarified that this Expression of Interest was not about the whole portfolio of public art related to the Nicholas Street Development just the primary piece ie one Marquee piece.  He stated that this one piece of artwork is part of a broader public art plan which would be more open to public consultation. He further stated that if it was important that this one marquee piece be included in the community consultation process then a process could be identified.

 

Steve Greenwood from the Interim Management Committee noted that the Expression of Interest was about the one piece of artwork however having an external panel for all of the artwork for the whole of the CBD redevelopment would also be appropriate. He stated that it would be a great way of marketing the progress of the CBD and engaging with a section of the community that may not be too interested in buildings and road development. He further stated that the role for council is to identify increased opportunity for community engagement even though there may be challenges involved with identifying representatives for the panel.

 

Stan Gallo from the Interim Management Committee stated that the Ipswich 160th Anniversary next year would leverage nicely into this process.

 

AMENDMENT     

The Interim Administrator moved the following amendment:

 

That Recommendation A and B be adopted with the addition of Recommendation C below:

 

C.          That the General Manager – Community, Cultural and Economic Development prepare a report for the next Communities Committee providing options for obtaining broader community input into the evaluation process for public artwork in the CBD Redevelopment.

The motion was put and carried.

 


MEETING CLOSED

The meeting closed at 9.11 am.