MINUTES of Council Ordinary Meeting

16 July 2019

Held in the Council Chambers, Administration Building

45 Roderick Street, Ipswich

The meeting commenced at 9.00 am

 

Pursuant to section 13 of Council’s Local Law No 2 (Council Meetings) 2013, the Interim Administrator invited the Interim Management Committee being Jan Taylor, Simone Webbe, Steve Greenwood, Rob Jones, and Stan Gallo to address Council on any matters before it.

 

The Interim Administrator advised that he is bound to declare Conflict of Interests and potential Conflict of Interests and that the members of the Interim Management Committee are not legally bound, however in accordance with the Interim Management Charter they will also declare Conflict of Interests and potential Conflict of Interests.

 

ATTENDANCE AT COMMENCEMENT

MEMBER’S ATTENDANCE:

Greg Chemello (Interim Administrator)

INTERIM MANAGEMENT COMMITTEE

Jan Taylor, Simone Webbe, Robert Jones, Stan Gallo and Steve Greenwood

ACKNOWLEDGEMENT OF COUNTRY

Greg Chemello (Interim Administrator)

Ipswich City Council respectfully acknowledges the Traditional Owners as custodians of the land upon which we meet. We pay our respects to their elders, past, present and emerging, as the keepers of the traditions, cultures and stories of a proud people.

OPENING PRAYER

Greg Chemello (Interim Administrator)

Let us in silence pray or reflect upon our responsibilities to the people of Ipswich.

We meet today to serve our community, to use our resources wisely and well, to represent all members of our community fairly and to make decisions that promote the common good.

APOLOGIES AND LEAVE OF ABSENCE

Nil

Condolences and Memorials

 

The Interim Administrator moved:

 

That Council convey condolences, on behalf of the citizens of the City of Ipswich, to the family of the late Alan Morris who passed away on 21 June 2019.

 

Last month Ipswich lost one of its most loved church and community leaders. Pastor Alan Morris joined Shiloh Church, which is now Centro Church, in 1982 as youth pastor at the age of 24, was senior minister at the age of 39, and faithfully served his church and the Goodna-Redbank Plains area with distinction for 37 years.

 

On the sports field he represented Queensland schoolboys in football and spent his teen and young adult life playing church football. Before dedicating his life to the ministry, he turned down an offer to play for the Brisbane Lions in the Phillips League, the forerunner to the A League.

 

At university Alan earned a science degree in chemistry, then honours and master’s degrees at the University of Queensland.

 

Ultimately the service of God was to be his life. He was proud to be pastor of a church with one of the largest cross-cultural representations in Australia. He preferred not to call it multiculturalism, but Kingdom Culture – a church where all nations could join as one to worship.

 

He introduced many innovations and new services to the community through the church and Shiloh Christian Care shines as a beacon, providing food parcels for around 2500 families in need every year.

 

Monday the 10th of January 2011 was a day forever etched in the memory of Alan Morris. He was on a day off and became aware of flood warnings for parts of Redbank and Goodna.

 

At about 11am he was asked by police to open the church as an evacuation centre. From 12.30pm the first 40 evacuees arrived from Goodna Caravan Park.

 

In the subsequent hours, days and weeks Alan Morris organised, delegated and wrangled help from wherever he could while the number of registered evacuees peaked at around 250 to 300.

 

 

Alan Morris successfully navigated the church and community though a time of crisis. The community will be forever grateful for his presence during the flood.

 

The motion was put and carried with a moment’s silence observed to mark the passing of Alan Morris.

 

Confirmation of Minutes

 

Confirmation of Minutes of Ordinary Meeting

The Interim Administrator of the Ipswich City Council resolves:

That the Minutes of the Ordinary Meeting held on 25 June 2019 be confirmed

The motion was put and carried.

 

Confirmation of Minutes of Special Meeting

The Interim Administrator of the Ipswich City Council resolves:

That the Minutes of the Special Meeting held on 27 June 2019 be confirmed

The motion was put and carried.

 

Reception and Consideration of Committee Reports

 

Economic Development Committee

The Interim Administrator of the Ipswich City Council resolves:

That the Economic Development Committee Report No. 2019(07) of 9 July 2019 be received and adopted.

 

CONFLICT OF INTEREST

The Interim Administrator informed the meeting that he has, or could reasonably be taken to have a perceived conflict of interest in Item 3 titled Ipswich Central Program Report No. 11 to 16 May 2019.

 

The nature of the perceived interest is that he worked with Ranbury Management Group from 2008 to 2012 who are now one of the current program management partners.

 

The Interim Administrator confirmed that, as there is no personal or financial benefit to the Interim Administrator, he would participate in the meeting in relation to the matter.

The motion was put and carried.

 

Growth and Infrastructure Committee

The Interim Administrator of the Ipswich City Council resolves:

That the Growth and Infrastructure Committee Report No. 2019(07) of 9 July 2019 be received and adopted.

The motion was put and carried.

 

Communities Committee

The Interim Administrator of the Ipswich City Council resolves:

That the Communities Committee Report No. 2019(07) of 9 July 2019 be received and adopted.

The motion was put and carried.

 

Governance Committee

The Interim Administrator of the Ipswich City Council resolves:

That the Governance Committee Report No. 2019(07) of 9 July 2019 be received and adopted.

The motion was put and carried.

 

Officer’s ReportS

 

Change to committee meeting times

The Interim Administrator of the Ipswich City Council resolves:

That in accordance with section 277(4) of the Local Government Regulation 2012 the Standing Committees of Council be at the times detailed below:

Economic Development

Tuesday

8.30 am

Growth and Infrastructure

Tuesday

9.30 am or within any period of time up to a maximum of 10 minutes after the conclusion of the Economic Development Committee.

Communities

Tuesday

10.30 am or within any period of time up to a maximum of 10 minutes after the conclusion of the Growth and Infrastructure Committee.

Environment

Tuesday

11.30 am or within any period of time up to a maximum of 10 minutes after the conclusion of the Communities Committee.

Governance

Tuesday

12.30 am or within any period of time up to a maximum of 10 minutes after the conclusion of the Environment Committee.

 

AMENDMENT

 

That the time of the Governance Committee be amended from 12.30 am to 12.30 pm.

DISCUSSION

The Interim Administrator advised that this was a straightforward operational matter in that when there are no committee agenda items council doesn’t have to wait for 20 minutes between meetings.

The motion was put and carried.

 

 

The confidential papers associated with this officer’s report are confidential as the information contains financial information in relation to the tender which is commercial in-confidence.

Tender Consideration Plan - Civic Project Audit Consultants and Retail Project Design Consultants

The Interim Administrator of the Ipswich City Council resolves:

A.             That a Tender Consideration Plan be prepared in accordance with section 230(1)(a) of the Local Government Regulation 2012 for selected consultants to provide Civic Project Audit and Retail Design Services as outlined in the report by the General Manager – Coordination and Performance dated 10 July 2019.

B.             That the Tender Consideration Plan as set out and outlined in the report by the General Manager – Coordination and Performance dated 10 July 2019 (“the Report”) in accordance with section 230(1)(b) of the Local Government Regulation 2012 for selected consultants to provide Civic Project Audit and Retail Design Services, be adopted by Council.

C.             That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contracts to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

CONFLICT OF INTEREST

The Interim Administrator informed the meeting that he has, or could reasonably be taken to have a perceived conflict of interest in this item titled Tender Consideration Plan – Civic Project Audit Consultants and Retail Project Design Consultants.

 

The nature of the perceived interest is that he worked with Ranbury Management Group from 2008 to 2012 who are now one of the current program management partners. This is not about Ranbuy as there are 13 sub-consultants to Ranbury or to council that are working on the CBD and that his understanding is that it is part of the process of the translation from the closure of Ipswich City Properties to Council and they are managing the CBD redevelopment itself. The tender consideration plan just carries forward those consultants.

 

The Interim Administrator confirmed that, as there is no personal or financial benefit to the Interim Administrator, he would participate in the meeting in relation to the matter..

The motion was put and carried.

 

Queensland Audit Office 2019 Interim Audit Report

The Interim Administrator of the Ipswich City Council resolves:

That the report be received and the contents noted.

DISCUSSION

The Interim Administrator outlined that this is Queensland Audit Office’s commentary about their assessment and council’s response is embedded in their report. He stated there are a number of deadlines or targets for council to respond to and complete which seems to be around August/ September/ October/November and that November is about the time for another report back to Council through the Governance committee on the progress of these.

The motion was put and carried.

 


MEETING CLOSED

The meeting closed at 9.10 am.