Item No.	Item Title	Page No.
1	Skate and BMX Facilities Strategy Action Plan Costing	9
2	Sport Excellence Bursary Program	19
3	HSRS Monthly Activity Report - March 2019	28
4	Community Development Grants	61
5	Allocation of Community Donations for the 2018-2019 Financial Year up to 28 February 2019	83
6	Community Donation Request Exceeding $15,000	91
7	Regional Arts Development Fund (RADF) Grants - Round 1 2018-2019	98

Communities Committee NO. 4

9 April 2019

AGENDA

1. Skate and BMX Facilities Strategy Action Plan Costing

With reference to a report concerning the proposed Skate and BMX Facilities Strategy Action Plan and proposed costings.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the action plan and indicative costings provided within the report be considered as part of Council’s Capital Program Planning.

2. Sport Excellence Bursary Program

With reference to a report concerning changes to the current Sport Excellence Bursary program.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That Council (Interim Administrator of Ipswich City Council) adopt the changes to the current Sports Excellence Bursary Program as outlined in the report by the Sport and Recreation Officer dated 20 March 2019.

3. HSRS Monthly Activity Report - March 2019

This is a joint report by the Manager, Strategic Policy and Systems and the Principal Officer (Business Operations) dated 1 April 2019 providing details on the monthly update of the activities of the Health, Security and Regulatory Services (HSRS) Department.

Recommendation

That the report be received and the contents noted.

4. Community Development Grants

With reference to a report by the Community Grants Coordinator dated 5 March 2019 concerning Community Development Grants.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) approve funding of $3,720.75 (ex-GST) to Multicultural Australia Ltd, towards the Redbank Plains Healthy Connections project as outlined in the report by the Community Grants Coordinator dated 5 March 2019.

B. That Council (Interim Administrator of Ipswich City Council) approve funding of $750.00 (ex-GST) to Queensland Program of Assistance to Survivors of Torture and Trauma (QPASTT), towards the school holiday program as outlined in the report by the Community Grants Coordinator dated 5 March 2019.

C. That Council (Interim Administrator of Ipswich City Council) approve funding of $3,409.08 (ex-GST) to Churches of Christ in Queensland, towards the Shine Women program as outlined in the report by the Community Grants Coordinator dated 5 March 2019.

D. That Council (Interim Administrator of Ipswich City Council) approve funding of $3,171.19 (ex-GST) to YMCA of Brisbane, towards the Greater Springfield Youth Advisory Committee program as outlined in the report by the Community Grants Coordinator dated 5 March 2019.

E. That Council (Interim Administrator of Ipswich City Council) approve funding of $2,489.10 (ex-GST) to Rotary Club of Greater Springfield, towards purchasing display equipment as outlined in the report by the Community Grants Coordinator dated 5 March 2019.

5. Allocation of Community Donations for the 2018-2019 Financial Year up to 28 February 2019

With reference to a report by the Community Grants Coordinator dated 7 March 2019 providing detail about the year to date allocation of community donations, as at 28 February 2019 (Attachment 1), and providing a summary of these community donations by recipient type (Attachment 2).

Recommendation

That the report be received and the contents noted.

6. Community Donation Request Exceeding $15,000

With reference to a report by the Community Grants Coordinator dated 18 March 2019 concerning a community donation request from the Ipswich District Teacher Librarian Network to support the StoryArts Festival Ipswich (SAFI).

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That Council (Interim Administrator of Ipswich City Council) approve a community donation of $45,547.00 to the Ipswich District Teacher Library Network to support the 2019 StoryArts Festival Ipswich.

7. Regional Arts Development Fund (RADF) Grants - Round 1 2018–2019

With reference to a report by the Community Grants Coordinator dated 21 March 2019 concerning the allocation of funding through the Regional Arts Development Fund (RADF) for Funding Round 1, 2018–2019.

Recommendation

A. That Council (Interim Administrator of Ipswich City Council) provide funding of $11,150.00 (incl-GST) to Glen Smith towards the In-Focus project, subject to satisfying the condition outlaid by the Regional Arts Development Fund Committee.

B. That Council (Interim Administrator of Ipswich City Council) provide funding of $5,000.00 (incl-GST) to Katie Dowling towards the Love Letters from the Sky project.

** Item includes confidential papers

and any other items as considered necessary.

Communities Committee

Meeting Agenda

9 April

2019

Doc ID No: A5412360

14 March 2019

TO: Acting Sport Recreation and Natural Resources Manager

FROM: Sport and Recreation Officer (Physical Activity)

RE: Skate and BMX Facilities Strategy Action Plan Costing

Introduction

This is a report concerning the proposed Skate and BMX Facilities Strategy Action Plan and proposed costings.

RELATED PARTIES

There are no related parties pertinent to this report.

Advance Ipswich Theme Linkage

This report aligns with Advance Ipswich Theme: ‘Managing growth and delivering key infrastructure’, specifically Strategy 5.1 ‘implement an integrated open space plan that provides land and facilities to meet the community’s active and passive recreation and leisure needs’.

Purpose of Report/Background

At the Council Ordinary Meeting held on the 26 February 2019, Council resolved the following:

That the Interim Administrator of Ipswich City Council resolve:

A. That the Skate and BMX Facilities Strategy (Summary) in Attachment A as detailed in the report by the Sport and Recreation Officer (Physical Activity) dated 17 January 2019, be adopted.

B. That the Skate and BMX Facilities Strategy in Attachment B as detailed in the report by the Sport and Recreation Officer (Physical Activity) dated 17 January 2019, be adopted.

C. That a detailed action plan including an explanation of the costing involved for the delivery of the Skate and BMX Facilities Strategy be submitted to the next meeting of the Communities Committee.

The Skate and BMX Facilities Strategy provides strategic direction, practical guidelines, recommendations and suggested actions for immediate, medium and long term implementation on the appropriate location, development, management, maintenance and activation of new and existing skate and BMX facilities in Ipswich.

As part of the Skate and BMX Facilities Strategy, a detailed implementation plan was outlined, however no indicative costs were provided. This follow up report proposes cost estimates for the four types of concrete skate and BMX facilities (Spot/Dot; Local; District; City/Regional), and the three types of dirt BMX Facilities (Local; District; City/Regional).

RESOURCE IMPLICATIONS

Estimated costs for the four types of concrete skate and BMX facilities (Spot/Dot; Local; District; City/Regional), and the three dirt BMX Facilities (Local; District; City/Regional) are outlined in Attachment 1.

Costs estimates are based on:

· Previous project deliveries

· Current rates

· Other skate and BMX projects completed around South East Queensland (SEQ) and Australia

Costs are also based on unit rates for skate and BMX facilities only. Costs do not include any supporting infrastructure (i.e. water, seating, toilets, pathways, signage etc.), demolition works, major earthworks, rock excavation, services relocation, and retaining walls.

Skate facility costs are based on concrete facilities only, and BMX facility costs are based on dirt facilities only. The proposed costs for a citywide BMX facility do not include any applications over dirt to seal top surface.

The implications of the estimated costs and delivery timeframes in relation to proposed new facilities outlined in the Skate and BMX Facilities Strategy is outlined in Attachment 2.

RISK MANAGEMENT IMPLICATIONS

As outlined earlier, costs indicated are estimates based on previous project deliveries, current rates, and other skate and BMX projects completed around SEQ and Australia. The estimates do not consider installation costs, facility maintenance and supporting infrastructure. Therefore, the estimated costs provided per facility within Attachment 2 should be read within that context.

Some risk should also be assumed if Council were to not adequately provide facilities for skate and BMX communities. Deterioration of skate and BMX facilities without a lack of planned maintenance or upgrades, compromises the safety of individuals using these facilities. An under-supply of skate and BMX facilities can also more broadly introduce risk through compromised social wellbeing outcomes – particularly in relation to youth not having opportunities to positively socialise and have outlets for fun physical activities within their own community.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Sport, Recreation and Physical Activity Policy

Skate and BMX Facilities Policy

COMMUNITY and OTHER CONSULTATION

The Skate and BMX Facilities Strategy has been underpinned by a significant report carried out by ‘Plan C’ consultants, which included a Needs Assessment, Detailed Report and Facility Audit. As part of this report, the community were engaged via several avenues for consultation including:

• User survey

• Councillor face-to-face interviews

• Councillor Officer workshop

• School workshops

• Online survey forum and Facebook group

• ‘Meet us in the Park’ events across six skate and BMX facilities

• Key stakeholder workshops and telephone interviews with community organisations

• Community and user meetings.

Conclusion

The Skate and BMX Facilities Strategy provides the strategic direction, practical guidelines, recommendations and suggested actions for immediate, medium and long term implementation on the appropriate location, development, management, maintenance and activation of new and existing skate and BMX facilities in Ipswich. Upon the request of the Interim Administrator, this report outlines an estimate of costs for the delivery of new, and refurbishment of existing skate and BMX facilities within Ipswich.

Attachments and Confidential Background Papers

1.	Skate and BMX Facilities Service Levels Hierarchy and Proposed Costs ⇩
2.	Implementation Plan Costs ⇩

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the action plan and indicative costings provided within the report be considered as part of Council’s Capital Program Planning.

Marnie Dunne

Sport and Recreation Officer (Physical Activity)

I concur with the recommendations contained in this report.

Kaye Cavanagh

Acting Sport Recreation and Natural Resources Manager

I concur with the recommendations contained in this report.

Bryce Hines

Chief Operating Officer (Works, Parks and Recreation)

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

9 April

2019

Doc ID No: A5423666

20 March 2019

TO: Acting Sport Recreation and Natural Resources Manager

FROM: Sport and Recreation Officer

RE: Sport Excellence Bursary Program

Introduction

This is a report concerning changes to the current Sport Excellence Bursary program.

RELATED PARTIES

There are no related party matters associated with this report.

Advance Ipswich Theme Linkage

Caring for the community

Purpose of Report/Background

An overview of the changes to the program is outlined below.

Change of Name

The Sports Excellence Bursary name has been replaced with Sport and Recreation Achievement Grant. The shift to the funding being classified as grant will allow for consistency across the sport and recreation funding support as well as allow us to ensure the correct accountability procedures are being followed through a formal acquittal process following the grant funding expenditure.

Eligibility

The eligibility criteria has been expanded to ensure we are providing the most appropriate level of support to those who are eligible. Applicants have historically been asked to provide proof of selection into a Queensland or Australian team however the new eligibility criteria narrows the scope of what Council will accept as proof of selection. Applicants will be required to provide a letter of selection from the recognised state or national sporting organisation. The guidelines outline that applicants are able to find the list of recognised sporting associations on the Queensland Government and Sport Australia websites, and this will be made available on Council’s website.

Applicants will also be asked to provide proof of residency to ensure we are providing support to local applicants.

In addition to athletes, applications will now also be accepted for umpires and referees who have been selected to attend eligible National or International sporting events. Non-competitive events such as training camps, tours and coaching clinics have been excluded from the grant.

Timeframes for the grants have been tightened with applicants now required to submit their applications within three months before or after the sporting event. Late applications due to extenuating circumstances will be able to be considered at the discretion of the Chief Operating Officer Works, Parks and Recreation.

Acquittal

Historically there has been no requirement for the Sports Excellence Bursary recipients to provide an acquittal for the funding that they received. In line with Council ensuring accountability for all funding provided to the community an acquittal process will now be required for all successful applications.

Guidelines

The proposed changes have been added to the guidelines to ensure Council is being open and transparent about the program. Additional information is available to applicants on the application process, exclusions, ethics framework and approval process. These guidelines have been produced to ensure alignment with the guideline documents developed by the Arts, Social Development and Community Engagement Department.

RESOURCE IMPLICATIONS

There are no resourcing or budget implications.

RISK MANAGEMENT IMPLICATIONS

The risk associated with approving the recommended changes is that residents who have in the past received a Sports Excellence Bursary will find themselves ineligible for a Sport and Recreation Achievement Grant due to the change in eligibility criteria. Based on the applications received in the 2017-2018 financial year 43 of the 132 successful applicants would be ineligible due to attending events that don’t meet the updated eligibility criteria. The community expectation around this will need to be managed through providing education around these changes.

The risk associated with not approving the recommended changes is that Council is supporting athletes who are competing in events that are not sanctioned by the governing body of their sport. Council is also not delivering the program to the high standards of effectiveness, transparency and accountability that is being strived for.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

COMMUNITY and OTHER CONSULTATION

Consultation was conducted with both internal Council stakeholders as well as benchmarking with other Councils with similar programs.

Conclusion

Council currently offers the Sports Excellence Bursary program to support athletes who are selected to represent Queensland or Australia at sporting championships. In line with Council’s commitment to the efficient and effective delivery of grants programs and transparency and accountability in decision making, the Sports Excellence Bursary program has been reviewed and a new Sport and Recreation Achievement Grant program developed. Key changes to the program include tightening of the eligibility criteria, inclusion of umpires and referees, requirement for successful applicants to submit an acquittal and updating of the guidelines to reflect changes as well as bring the document in line with guideline documents developed by the Arts, Social Development and Community Engagement Department.

Attachments and Confidential Background Papers

1.	Sport and Recreation Achievement Grant Applicant Guidelines ⇩

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

Louise Rovera

Sport and Recreation Officer

I concur with the recommendations contained in this report.

Kaye Cavanagh

Acting Sport Recreation and Natural Resources Manager

I concur with the recommendations contained in this report.

Bryce Hines

Chief Operating Officer (Works, Parks and Recreation)

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

9 April

2019

Doc ID No: A5442692

1 April 2019

TO: Chief Operating Officer (Health, Security and Regulatory Services)

FROM: Principal Officer (Business Operations)

RE: HSRS Monthly Activity Report - March 2019

Introduction

RELATED PARTIES

There are no related party matters associated with this report.

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Caring for the community

Caring for the environment

Listening, leading and financial management

Purpose of Report/Background

The HSRS Department is responsible for the management of compliance activities across the City. The attached HSRS Monthly Activity Report (Attachment 1) is for the month of March 2019. The data within the report is separated into two components:

Compliance Delivery Status: Provides an update on service requests, infringements, warnings, prosecutions and appeals, licences, permits and design assessments approved in the month.

Other Program Delivery Status: Provides an update on other programs, such as the Immunisation Clinics, implementation of new laws, special events and any stakeholder engagement which may include the progress of projects for the HSRS Health and Amenity Plan for 2018-2019.

Performance Summary:

Below provides a summary the March results, full details are provided in Attachment 1.

HSRS remained under operational budget expenses and over revenue forecast in March for YTD.

RESOURCE IMPLICATIONS

There are no resourcing or budget implications.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications relating to this report.

Legal/Policy Basis

There are no legal/policy implications as a result of this report.

COMMUNITY and OTHER CONSULTATION

The content of this report did not require any community consultation.

Conclusion

The HSRS Monthly Activity Report provides an update on compliance and other programs being delivered during the month with comparisons to previous periods.

Attachments and Confidential Background Papers

1.	Monthly Activity Report March 2019 - COMM - April 2019 ⇩

Recommendation

That the report be received and the contents noted.

Maree Walker

Principal Officer (Business Operations)

I concur with the recommendations contained in this report.

Sean Madigan

Chief Operating Officer (Health, Security and Regulatory Services)

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

9 April

2019

Doc ID No: A5387369

5 March 2019

TO: Community Engagement Manager

FROM: Community Grants Coordinator

RE: Community Development Grants

Introduction

This is a report by the Community Grants Coordinator dated 5 March 2019 concerning Community Development Grants.

RELATED PARTIES

There are no known related party matters associated with this report.

Advance Ipswich Theme Linkage

Caring for our community

Purpose of Report/Background

Community Development Grants support community organisations developing and delivering one-off community projects that address local needs and achieves community development outcomes.

A review of Council’s funding programs was undertaken in 2017 and 2018, and aimed to accommodate the changing needs of the community, improve the integrity and efficiency of grants and facilitate improved community outcomes. At that time, funding applications for grants were considered and distributed on a monthly basis.

Following the review, Council reduced the number of funding rounds for community development grants to 2 per year, (July and February), and increased the maximum grant amount from $2,500 to $5,000.

The Community Development Grants Program is promoted through social media, billboard advertising, Council’s website, grant writing capacity building workshops and Council’s email networks.

Applications for community development grants opened on 1 February and closed on 28 February 2019 and Council received five (5) eligible applications. In line with the Community Grants and In-Kind Assistance Program Procedure, the applications were independently assessed and scored by a panel of three (3) Council staff, against weighted criteria, (as detailed within the Community Grants and In-Kind Assistance Program Applicant Guidelines – see attachment 1).

Multicultural Australia Ltd

Multicultural Australia seeks funding towards the Redbank Plains Healthy Connections project, which is a health literacy raising activity for volunteers. The project aims to deliver first aid and CPR training (1 day), mental health first aid (2 days) and mental health first aid for the suicidal person (4 hours) to approximately 25 volunteers based in Ipswich. The training will be undertaken by a qualified mental health first aid educator, an experienced mental health nurse and Ipswich First Aid, who will deliver the CPR.

Redbank Plains Community Centre management has identified anecdotal evidence where volunteers have expressed a lack of confidence and understanding when supporting people with their mental health and identifying referral pathways, as well as the lack of confidence to administer first aid and CPR whilst working on a voluntary basis.

The expected outcome of this project is to develop skills and capabilities within the community, strengthen local connections amongst volunteers and the Redbank Plains Community Centre, and improve social wellbeing, reduced isolation and increased participation of Ipswich residents.

The total cost of the project is $7,570.00. In line with eligibility criteria, Multicultural Australia Ltd is eligible to be considered for a grant of $4,961.00 (ex-GST) towards the cost of staff and facilitator costs associated with the Redbank Plains Healthy Connections project.

Based on the scores allocated by the Grants Assessors, it is recommended that Council approves 75% of the funding requested by Multicultural Australia Ltd, to a total of $3,720.75 (ex-GST).

Queensland Program of Assistance to Survivors of Torture and Trauma (QPASTT)

QPASTT runs a wide range of programs with refugee communities across Queensland, including groups for children, young people, adults, parents, community leaders and stakeholders.

QPASTT seeks funding towards a school holiday program in September 2019, for young people in Ipswich. The activity will provide the participants with a school holiday activity that promotes inclusion, social cohesion, physical and mental health. The event will include a range of activities including sports, African drumming, dance, arts and crafts, workshops and chill out areas; promoting mental and physical well-being. Lunch and morning tea will be provided.

The aim of the program is to create an opportunity for young people from diverse backgrounds to try new activities, meet new people and have a safe drug and alcohol free day. The expected outcome of this program is for newly arrived young people to settle into the Ipswich community, learn about the services and activities available in Ipswich and develop a sense of belonging.

The total cost of the project is $1,494.19. In line with eligibility criteria, QPASTT is eligible to be considered for a grant of $1,000.00 (ex-GST) towards activity costs associated with the school holiday program.

Based on the score allocated by the Grants Assessors against weighted criteria, it is recommended that Council approves 75% of the funding requested by QPASTT, to a total of $750.00 (ex-GST).

Churches of Christ in Queensland

Churches of Christ in Queensland provides a range of community care services to assist families, the elderly and people in need.

Churches of Christ in Queensland seek funding towards the ‘Shine Women’ program, which is a solution focused personal development program to empower women regardless of their cultural, educational or socio-economic background. The program will be held over a 9 week period at Whitehill Church of Christ in Ipswich and will be delivered to twelve (12) participants.

The learning outcomes for participants will include:

· Enhanced self-worth, purpose and resilience

· Sense of community

· Enhanced decision making and problem solving skills

· Strengthened interpersonal communication skills

· Increased self-awareness and emotional intelligence

· Increased confidence to pursue employment and training opportunities

· Break down social isolation through community connection

· Able to identify personal desires and strengths

· Set and achieve personal goals.

The total cost of the program is $10,870.69. In line with eligibility criteria, Churches of Christ in Queensland is eligible to be considered for a grant of $4,545.45 (ex-GST) towards facilitator costs, materials and catering for the ‘Shine Women’ program.

Based on the score allocated by the Grants Assessors against weighted criteria, it is recommended that Council approves 75% of the funding requested by Churches of Christ in Queensland, to a total of $3,409.08 (ex-GST).

YMCA of Brisbane

The Springfield Lakes Community Centre is managed by YMCA of Brisbane, who are seeking funding to establish a Greater Springfield Youth Advisory Committee (the Committee) for 15 to 25 year olds. The purpose of the Committee is to undertake innovative projects and the YMCA Springfield Lakes Community Centre will facilitate youth led discussions and mentor members whilst they plan and design a project. Additionally, it is envisaged that the Greater Springfield Youth Advisory Committee will:

· Give young people the opportunity to advocate for themselves and others

· Build community networks in Greater Springfield

· Build youth capacity

· Increase participation of youth in the Greater Springfield area

· Empower youth to use their knowledge, ideas and passion to build community based events and resources for youth

· Facilitate youth inclusion and participation in events and activities in the Greater Springfield area

· Encourage youth representation and participation in civic and community events

· Improve collaboration and coordination of youth targeted programs and events in the Greater Springfield area

· Improve the social and physical well-being of youth

The total cost of establishing the program is $8,481.76. In line with eligibility criteria, YMCA of Brisbane is eligible to be considered for a grant of $4,228.26 (ex-GST) towards advertising, promotion and project worker costs.

Based on the scores allocated by the Grants Assessors against weighted criteria, it is recommended that Council approves 75% of the funding requested by YMCA of Brisbane, to a total of $3,171.19 (ex-GST).

Rotary Club of Greater Springfield

The Rotary Club of Greater Springfield (the Club) was established four (4) years ago. The Club seeks funding towards a community awareness project which aims to promote the Club and the benefits and opportunities that Rotary offers to the local community.

An opportunity exists for the Club to have a presence at local markets in Springfield, and other community events in the area. Funding is sought to purchase a marquee and associated display equipment, which will also include Rotary branding.

The total cost of establishing the project, including volunteer costs to man the promotional stalls is $8,384.00. In line with eligibility criteria, the Rotary Club of Greater Springfield is eligible to be considered for a grant of $3,318.80 (ex-GST) towards purchasing promotional equipment.

Based on the scores allocated by the Grants Assessors against weighted criteria, it is recommended that Council approves 75% of the funding requested by Rotary Club of Greater Springfield, to a total of $2,489.10 (ex-GST).

RESOURCE IMPLICATIONS

Within the Community Engagement Branch, the Community Grants Team is responsible for the management and coordination of Council’s Community Donations Program and Community Grants and In-Kind Assistance Program. The Community Grant Teams is a team of two (2) full-time staff.

Funding for the provision of community development grants is contained within the Community Engagement Branch 2018-2019 financial year budget.

There are no additional resourcing or budget implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009 and the Local Government Regulation 2012

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation, however the Community Engagement Branch undertook three (3) grant writing workshops in February for Ipswich community organisations and artists to assist with capacity building.

Conclusion

Applications for funding through the Community Development Grants Program are assessed in accordance with the eligibility criteria and assessment process outlined in the Community Grants and In-Kind Assistance Policy and associated guidelines.

Attachments and Confidential Background Papers

1.	Community Grants and In-Kind Assistance Applicant Guidelines ⇩

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

Josie Berry

Community Grants Coordinator

I concur with the recommendations contained in this report.

Abbey Richards

Community Engagement Manager

I concur with the recommendations contained in this report.

Caroline McMahon

Chief Operating Officer (Arts, Social Development and Community Engagement)

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

9 April

2019

Doc ID No: A5393340

7 March 2019

TO: Community Engagement Manager

FROM: Community Grants Coordinator

RE: Allocation of Community Donations for the 2018-2019 Financial Year up to 28 February 2019

Introduction

This is a report by the Community Grants Coordinator dated 7 March 2019 providing detail about the year to date allocation of community donations, as at 28 February 2019 (Attachment 1), and providing a summary of these community donations by recipient type (Attachment 2).

RELATED PARTIES

There are no known related party matters associated with this report.

Advance Ipswich Theme Linkage

Caring for our Community and Listening, Leading and Financial Management.

Purpose of Report/Background

Through the provision of community donations, Ipswich City Council seeks to support the role of community organisations and recognise the significant role they play in developing and delivering initiatives that encourage participation in community life, foster social cohesion, celebrate diversity, and contribute to a vibrant, healthy and sustainable city.

The Community Donations Program allows for funds to be allocated to not-for-profit community organisations for community purposes and supports community organisations to deliver initiatives that address identified local community needs.

Management and Coordination of the Community Donations Program

The Community Engagement Branch manages the receipt, assessment and allocation of funding applications received through the Community Donations Program in accordance with the Community Donations Policy and associated Administrative Guidelines.

RESOURCE IMPLICATIONS

Funding for the provision of community donations is contained within the Community Engagement Branch 2018-2019 financial year budget.

There are no additional resourcing or budget implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions: Local Government Act 2009 and Local Government Regulation 2012.

Specifically, section 109 of the Local Government Act 2009 provides local governments with the ability to utilise discretionary funds in accordance with the requirements prescribed under the Local Government Regulation 2012.

Section 202 of the Local Government Regulation 2012 prescribes a number of requirements for –

a) a local government for making discretionary funds available; and

b) a councillor for using discretionary funds.

Discretionary funds allocated are required to be publically reported under Section 202 of the Local Government Regulation 2012.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

Conclusion

Applications for funding through the Community Donations Program are assessed in accordance with the eligibility criteria and assessment process outlined in the Community Donations Policy and associated Administrative Guidelines.

This report provides detail about the allocation of community donations for the 2018-2019 financial year up to 28 February 2019 (Attachment 1), and provides a summary of these community donations by recipient type (Attachment 2).

Attachments and Confidential Background Papers

1.	Community Donations Report (1 July 2018 to 28 February 2019) ⇩
2.	Community Donation Recipient Type (1 July 2018 to 28 February 2019) ⇩

Recommendation

That the report be received and the contents noted.

Josie Berry

Community Grants Coordinator

I concur with the recommendations contained in this report.

Abbey Richards

Community Engagement Manager

I concur with the recommendations contained in this report.

Caroline McMahon

Chief Operating Officer (Arts, Social Development and Community Engagement)

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

9 April

2019

Doc ID No: A5416788

18 March 2019

TO: Community Engagement Manager

FROM: Community Grants Coordinator

RE: Community Donation Request Exceeding $15,000

Introduction

This is a report by the Community Grants Coordinator dated 18 March 2019 concerning a community donation request from the Ipswich District Teacher Librarian Network to support the StoryArts Festival Ipswich (SAFI).

RELATED PARTIES

There are no known related party matters associated with this report

Advance Ipswich Theme Linkage

Caring for our Community and Listening, Leading and Financial Management.

Purpose of Report/Background

Community Donation Request from Ipswich and District Teacher-Librarian Network

The Ipswich and District Teacher-Librarian Network (a not for profit organisation, registered as a charity with the ACNC) has submitted an application for a community donation to support the StoryArts Festival Ipswich to be held in October 2019.

StoryArts Festival Ipswich (SAFI) is a five day program which strengthens artistic experiences for children through a range of activities within the program, including author and illustrator presentations, storytelling, exhibitions and hands on workshops. SAFI has been running biennially since 1995. This year’s program includes:

1. Ipswich Drawn Together

In the lead up to SAFI and as a celebration of the International Year of Indigenous Languages, the organisers plan to run a special project involving children and community members to draw and share what they see in their environment. A six page fold out brochure will be designed and printed in English with local indigenous language showing words for key ideas. A local Indigenous languages expert from the State Library of Queensland has provided relevant Indigenous words for use in the brochure, which will be distributed to Ipswich school children and members of the public.

Some images submitted may be selected to be displayed at the Ipswich Community Gallery during SAFI and uploaded to the Festival website. The brochures will also act as a promotional tool to lead people to the festival. A local community arts organisation has been invited to partner with the applicant organisation in this project to contribute drawings to use in the printed brochure.

2. ‘Who We Are’ Performance

During Term 3, a specialist drama teacher, Dr Jennifer Penton, and student volunteers will work in Walloon and Ashwell Schools to look at their local history and together devise a story and script to perform at the opening of SAFI on Sunday 13 October 2019. This concept is based on a similar project undertaken at the Cheltenham Literature Festival in the United Kingdom in 2010.

Dr Jennifer Penton is a researcher, educator and theatre practitioner specialising in socially engaged practice and has 12 years international experience as a theatre practitioner, working in contexts such as community, health, education, criminal justice and youth settings.

3. Exhibition of Illustrators

Four well known interstate illustrators attending SAFI will provide final illustrations from their books along with manuscript drafts, rough sketches and source materials to demonstrate the process of an illustrator in creating a book. The illustrators will use a range of different styles and media to demonstrate the different ways books are illustrated. These will be hung in the Ipswich Community Gallery during SAFI and will continue into the week following.

4. School Program - StoryArts Festival Ipswich

SAFI will be launched on Sunday 13 October at the Ipswich Community Gallery, and will run from 14 - 18 October 2019. The launch will include an exhibition of illustrations by festival illustrators and a parallel exhibition of drawings from Ipswich Drawn Together. The launch will also feature a drama performance by children from Marburg and Walloon Schools.

The Festival will include 10 interstate presenters and 11 local presenters in the program. The presenters will include award winning authors, including Lisa Shanahan (recipient of the Queensland Literary Awards and CBCA Book of the Year Awards), and Indigenous author Gregg Dreise, who will provide an experience of Aboriginal culture to audiences through story, art and music, based around his new book 'My Culture and Me'. Other presenters are included in the CBCA Notables list for this year and it is anticipated that bestselling and award winning authors will attract a larger festival audience.

In 2017, 48 schools attended SAFI with 27 from the Ipswich City Council area and this year the applicant anticipates an increase in schools from rural areas of Ipswich, as a country schools component has been added, and will be based at Woodlands of Marburg.

SAFI is the only festival in South East Queensland that offers free admission for children and is therefore very popular. It is expected that the festival will attract:

• 5000 primary school children (estimate for Ipswich Schools)

• 400 family members who will take part in activities with authors and illustrators, including hands on sessions such as a ‘choose your own adventure’ writing workshop. This program is sponsored by Friends of Ipswich Library Services (FOILS)

• Regional children in low socioeconomic areas

• Schools from regional areas (in previous years schools from Darling Downs, Kingaroy and Brisbane western suburbs have attended).

The Festival has booked seven venues in the Ipswich city centre within close walking distance and a further seven spaces at Woodlands of Marburg.

A one day program will run at a local high school situated on the outskirts of Ipswich and will be open to other neighbouring schools. Programs for 2019 are fully planned and all presenters booked, except one, who is being sponsored and organised by Ipswich Library Services.

Other sources of income to support StoryArts Festival Ipswich includes Arts Queensland, Friends of Ipswich Library Service, Arts WA, Ipswich Library Services and financial contribution from the Ipswich District Teacher Librarian Network.

A community donation from Council is specifically sought to cover:

· Venue hire (Ipswich Civic Centre and Woodlands of Marburg)

· Presenter fees for interstate authors (this does not include travel and accommodation)

· Printing costs for the Ipswich Drawn Together project brochures

· Facilitator costs for Dr Jennifer Penton to undertake workshops with Marburg and Walloon Schools, culminating in a performance at the launch of the Festival

The total cost of the event is $103,697 and funding of $45,547 has been sought from Council to support the costs outlined above.

Ipswich District Teacher Librarian Network has received the following financial and in-kind assistance from Council in the past 3 years:

Decision Date	Program Name	Total Paid	Purpose
1/09/2017	In-Kind Assistance	$ 1,174.55	StoryArts Festival Ipswich
14/03/2017	Community Donations Program	$ 4,000.00	After School Family Program
6/12/2016	Regional Arts Development Fund (RADF)	$ 17,767.00	Narelle Oliver Exhibition - StoryArts Festival Ipswich 2017
		$ 22,941.55

RESOURCE IMPLICATIONS

Within the Community Engagement Branch, the Community Grants Team is responsible for the management and coordination of Council’s Community Donations Program. The Community Grant Teams is a team of two (2) full-time staff.

Funding for the provision of community donations is contained within the Community Engagement Branch 2018-2019 financial year budget.

Assessment Process

Community donation applications are assessed against weighted criteria including:

1. How the project/program aligns with Council’s Corporate Plan– weighting 10%

2. How the applicant determined the need for the project – weighting 30%

3. The expected outcomes of the proposed project? – weighting 35%

4. The sustainability of the project beyond Council funding? – weighting 25%

Scoring is outlined below:

Score	Explanation
1	Application is non-responsive to the question
2	Limited response to the question
3	Satisfactory response to the question
4	Strong response to the question
5	Outstanding response to the question

The score which an application receives out of 100 determines the amount of funding recommended as follows:

Score	Explanation
80-100	Recommended funding is 100% of the requested amount
60-79	Recommended funding is 75% of the requested amount
40-59	Recommended funding is 50% of the requested amount
Less than 40	Application is declined

In line with the Administrative Guidelines for the Community Donations Program, the application from the Ipswich and District Teacher-Librarian Network has been independently assessed and scored by two Council Officers who have declared that they do not have a conflict of interest. The application scored 93, which relates to a recommendation of 100% of the eligible funding requested.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

Conclusion

As outlined in the Administrative Guidelines, Community Donations Program, the maximum amount of funding available to an applicant community organisation in any one financial year (whether single or cumulative, and including all categories of available community donations) is $15,000.00, unless otherwise approved by resolution of Council.

This report provides details about an application for a community donation which exceeds $15,000.00.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That Council (Interim Administrator of Ipswich City Council) approve a community donation of $45,547.00 to the Ipswich District Teacher Library Network to support the 2019 StoryArts Festival Ipswich.

Josie Berry

Community Grants Coordinator

I concur with the recommendations contained in this report.

Abbey Richards

Community Engagement Manager

I concur with the recommendations contained in this report.

Caroline McMahon

Chief Operating Officer (Arts, Social Development and Community Engagement)

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

9 April

2019

Doc ID No: A5425111

21 March 2019

TO: Community Engagement Manager

FROM: Community Grants Coordinator

RE: Regional Arts Development Fund (RADF) Grants - Round 1 2018-2019

Introduction

This is a report by the Community Grants Coordinator dated 21 March 2019 concerning the allocation of funding through the Regional Arts Development Fund (RADF) for Funding Round 1, 2018-2019.

RELATED PARTIES

There are no known related party matters associated with this report.

Advance Ipswich Theme Linkage

Caring for the community, and listening, leading and financial management

Purpose of Report/Background

The Regional Arts Development Fund (RADF) is delivered as a partnership between the Queensland Government through Arts Queensland and eligible local councils across the state. RADF promotes the role and value of arts, culture and heritage as key drivers of diverse and inclusive communities and strong regions. The fund invests in local arts and cultural priorities as determined by local communities across Queensland and its flexibility enables local councils to tailor RADF programs to the specific needs of their communities.

RADF funding allocated to Council was guided by the population and co-investment tiers as outlined by Queensland Government of 40% Arts Queensland ($40,000) and 60% Ipswich City Council ($60,000) in the 2018–2019 financial year, to support the development of a Public Art Strategy and funds for distribution through the RADF Grants Program.

Grant applications are assessed by the RADF Committee for two funding rounds each year, in addition to provision for individual professional development applications assessed as Quick Response Grants.

Applications for funding through the RADF Grants Program closed on 28 February 2019. Five applications were received and following assessment and consideration by the RADF Committee, recommendations have been made to Ipswich City Council that two applicants be funded as outlined below.

Glen Smith

Glen Smith is a member of the RADF Committee. He declared a conflict of interest and left the room during consideration of the application and did not participate in any part of the discussion.

The project, In-Focus, is a record of Ipswich Visual Artists between the years 2010-2020. The book will be a historical record and story of the Ipswich art scene during that period. A panel of local artists will assist with the selection of artists represented in the book, and an Ipswich author, photographer and graphic artist will be involved in the project, which will profile the most prevalent artists over the period.

The total cost of the project is $33,735.00 and the applicant has requested $11,150.00 towards the project. The RADF Committee has approved a grant of $11,150.00 to support the project, subject to the applicant fulfilling the following condition:

That the applicant review the artist selection panel to ensure it is inclusive of a broader representation of visual arts disciplines, to allow a wide range of viewpoints and transparency. The RADF Committee recommends panel representatives from local incorporated, not-for-profit art organisations including but not limited to:

- Printmaking;

- Painting;

- Drawing;

- Sculpting; and

- Digital media.

Katie Dowling

Katie Dowling’s project, ‘Love Letters from the Sky’ will be undertaken in an aged care facility in Ipswich and will involve a collection of letters from World War II, which will be read to residents and may result in evocative memories from individuals. Stories will be collected from the residents who wish to share, and will be interwoven into a devised piece of either spoken word or theatre.

The applicant aims to develop a blueprint for practice for art work with people living with dementia, and for the applicant to extend her workshop practice to include marginalised people in other contexts.

The total cost of the project is $10,200.00 and the applicant has requested $5,000.00 towards the project. The RADF Committee has approved a grant of $5,000.00.

RESOURCE IMPLICATIONS

Within the Community Engagement Branch, the Community Grants Team is responsible for the management and coordination of Council’s Community Grants Programs. The Community Grant Teams is a team of two (2) full-time staff.

Funding for the provision of Regional Arts Development Fund grants is contained within the Community Engagement Branch 2018-2019 financial year budget.

There are no additional resourcing or budget implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009 and Local Government Regulation 2012

COMMUNITY and OTHER CONSULTATION

Conclusion

Applications for funding through the Regional Arts Development Fund are assessed in accordance with the eligibility criteria and assessment process outlined in the Ipswich City Council RADF Guidelines.

Recommendation

B. That Council (Interim Administrator of Ipswich City Council) provide funding of $5,000.00 (incl-GST) to Katie Dowling towards the Love Letters from the Sky project.

Josie Berry

Community Grants Coordinator

I concur with the recommendations contained in this report.

Abbey Richards

Community Engagement Manager

I concur with the recommendations contained in this report.

Caroline McMahon

Chief Operating Officer (Arts, Social Development and Community Engagement)

“Together, we proudly enhance the quality of life for our community”

MEMBERS OF THE Communities Committee
Interim Administrator Greg Chemello (Chairperson)